1. Click General Ledger>Journal Entry>Journal Entry.
2. Specify the period the entry was made. Press Enter to initially default to the current period.
3. Specify a journal number.
4. Specify a journal entry number. Specifying a valid entry number displays the journal entry on the screen. Press Enter to default to NEXT. NEXT is displayed as the entry number until the header portion of the journal entry is complete and then the actual entry number (from the Journal F/M) is displayed.
5. If the entry number from field #3 is a valid entry, then the system skips fields #4-5 (the entry date and header memo). Otherwise, specify the date within the current or next fiscal period in the Entry Date field. Press Enter to initially default to the system date.
6. (Optional) Specify a descriptive memo (up to 40 characters). On automatic journal entries processed by the system, this memo is used to describe where the journal was generated from, i.e., which register and register number.
7. The system assigns the entry number automatically.
8. Specify a GL account number. For valid GL account numbers, the system displays both the number and account description.
9. (Optional) Specify a descriptive memo about this account number’s involvement in the transaction (up to 30 characters).
Note that when you specify a line detail memo for the first line, the memo then automatically defaults to each additional line you enter. If you do not want the same memo for each line, you can specify a different memo or press the space bar to clear the memo.
10. In the Debit field, specify a positive amount (automatically debit) or negative amount (automatically credit) or press Enter to access to the Credit field. Press F2 to automatically balance the entry.
11. In the Credit field, specify an amount and it is automatically a credit amount (negative).
Each time you complete (add or change) a line, the system updates and displays running totals for both debit and credit amounts. In the header portion of the screen, the system also displays the undistributed amount (the difference between the debit and credit running totals). Before you can end the entry, the entry must be balanced, i.e., the undistributed amount must equal zero. Once new information has been added, that journal line displays in the lower half of the screen. Click Cancel to end line entry.
12. Click Save as needed.
(Optional) To modify header information, click Header and modify the entry date or header memo for the journal.
13. Click Done. To exit, click Done again.