Alerts Parameter Procedure Matrix

Back to Entering Alert replenishment parameters

Use this procedure matrix to enter all Alerts Replenishment Parameter Maintenance information.

Alert for Non-Replenishment Items with Hits

Click the Alert on Non-Replenishment Items with Hits check box to indicate an alert will be generated when the criteria are met.
In the Number of Hits field specify the number of document hits required within the number of months indicated in the field below.
In the Number of Months field, specify the number of months in which the hits must occur.
If an item has frozen controls and that item has the indicated # of document hits in the # months specified (going back from today), an alert will be raised.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Alert on Expiring Parameters

Click the Alert on Frozen Controls about to expire check box to indicate an alert should be raised prior to a freeze on a control expiring.
In the Days Before Expiration field specify the number of days prior to the freeze expiration date that the buyer(s) should begin receiving alerts.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Alert on Usage Alert Settings

In the Usage Months field specify the number of month usage to average when checking for abnormal usage.
In the High Usage Multiplier field specify the value for the multiplier when calculating high usage. If the current month’s usage is higher than the calculated average multiplied by this multiplier, it is considered high.
In the Low Usage Multiplier field specify the value for the multiplier when calculating low usage. If the current month’s usage is lower than the calculated average multiplied by this multiplier, it is considered low.
(Optional) In the Expiration Date field you can specify the expiration date if you have modified the scope of the parameter to narrow it from the company defaults.
(Optional) In the Memo field specify the optional memo for the usage alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.
Note: This minimum setting will not impact a higher calculated order point from becoming effective for an item.

Alert Calculated vs. Frozen OP/LP/OQ (order point, line point or order quantity) Variance

Click the Alert Calculated vs. Frozen OP/LP/OQ Variance check box to indicate whether an alert should be raised when order point, line point or order quantity significantly deviate from their frozen values.
For Order Point, in the Units, Percent and Cost fields specify the value for the amount, percent and/or total cost values that should generate an alert, when the calculated order point deviates from the frozen order point.
For Line Point, in the Units, Percent and Cost fields specify the value for the amount, percent and/or total cost values that should generate an alert, when the calculated line point deviates from the frozen line point.
For EOC, in the Units, Percent and Cost fields specify the value for the amount, percent and/or total cost values that should generate an alert, when the calculated economic order quantity deviates from the frozen order quantity.
(Optional) In the Expiration Date field you can specify the expiration date if you have modified the scope of the parameter to narrow it from the company defaults.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Alert on Unconfirmed Purchase Orders

Click the Alert on Unconfirmed Purchase Orders check box to indicate whether an alert should be raised for purchase orders that have not been confirmed in a specified number of days.
In the Number of Days field specify the value for the number of days a purchase order can go unconfirmed after printing and generate an alert.
(Optional) In the Expiration Date field you can specify the expiration date if you have modified the scope of the parameter to narrow it from the company defaults.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Seasonality Analysis Alerts

Click the Perform Seasonality Analysis check box to indicate whether FACTS should evaluate usage method settings and recommend changes based on usage.
In the Percentage of Hits field specify the value for the percentage of hits that must occur in the specified number of months for the item’s usage method to be ‘trend”.
In the Months of Hits field specify the value for the number of months to use for the item’s usage method to be ‘trend”.
In the Months Established field specify the value for the months established for its usage method to be evaluated.
In the Minimum Hits field specify the value for the minimum hits the item must have in the months establish to be for its usage method to be evaluated.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Alert for Purchase Orders Past Promise Date

Click the Alert for Purchase Orders Past Promise Date check box to indicate you want to generate an alert for purchase orders that are a specified number of days past their promise date.
In the Number of Days field specify the value for the number of days past the PO’s promise date to generate an alert.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Alert on Product to Arriving Too Early/Late

Click the Alert on Product to Arriving Too Early/Too Late for Demand check box to indicate whether an alert should be raised when on-order products are expected to arrive out of synch with demand.
In the Too Early Days field specify the value for the number of days worth of supply that is too much and should generate an alert, when an order is expected to create excessive supply.
In the Too Late Days field specify the value for the number of days late the product must be to generate an alert when an order will not arrive before a stockout is expected to occur.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Vendor Review Cycle Outside of Limits Alert

Note: The Review Cycle value is set in Review Cycle Setup (ICE560).

Click the Alert When Review Cycle Exceeds These Limits check box to indicate you want to raise an alert when the review cycle value deviates from the minimum and maximums entered here.
In the Variances Exceeding section, specify the Minimum Days or Percent to use to raise an alert if the review cycle falls below this value and the Maximum Days or Percent to use to raise an alert if the review cycle days exceeds the this value.
(Optional) In the Expiration Date field you can specify the expiration date if you have modified the scope of the parameter to narrow it from the company defaults.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.

Transfer Review Cycle Outside of Limits Alert

The Review Cycle value is set in Review Cycle Setup (ICE560).

Click the Alert When Review Cycle Exceeds These Limits check box to indicate you want to raise an alert when the review cycle value deviates from the minimum and maximums entered here.
In the Variances Exceeding section, specify the Minimum Days or Percent to use to raise an alert if the review cycle falls below this value and the Maximum Days or Percent to use to raise an alert if the review cycle days exceeds the this value.
(Optional) In the Expiration Date field you can specify the expiration date if you have modified the scope of the parameter to narrow it from the company defaults.
(Optional) In the Memo field specify the optional memo for the alert setting.
Click Save.
(Optional) You can specify additional replenishment parameters as needed.
Click Exit.