Use this program to print or reprint purchase orders in the purchase order file. The printed orders include all pertinent header and line-item information, addresses, costs and quantities, and totals.
You have the option to:
Print an alignment check.
Print all or selected purchase orders not yet printed.
Reprint selected purchase orders.
Reprint all purchase orders in the reprint file.
Select warehouse(s) to print.
The printing format of purchase orders is determined by PO Static Control F/M, this includes the depth of the purchase order, whether to print the full 30 character item description (and the 20 characters of the item), whether to print contacts, as well as whether the form is pre-printed. If the vendor has a vendor ship-from address on file, this address is printed on the purchase order rather than the accounts payable vendor address. If selected to print, contacts are printed at the footer of the form.
Purchase Order Notes
The system also prints any notes flagged during PO Entry to print on the purchase order. Urgent document notes print before normal document notes. Memos print before any line notes, and line notes print in the order of entry with no special dispensation for urgent notes.
A word about vendor-item numbers: In PO Static Control F/M you can select to print only the vendor-item number (and not the FACTS item number) on the PO. You can also specify whether to substitute/allow FACTS' item number or to print blanks if you have selected only print Vendor-Item and that Vendor's Item number is blank in the PO line file.
The PO Print program can archive information to Unform. The program saves all copies and reprints of purchase orders and includes bar coding information and sequencing sub-ids.
To print an alignment, select Print Options>Print Alignment from the menu bar.
Access this program by choosing Purchase Orders >Purchase Order Entry > PO Print.
To print purchase orders, indicate whether to P-print or R-reprint purchase orders. The program defaults to Print. Specify up to 20 two-character warehouse codes to print. The program defaults to the warehouse assigned to the terminal. Press F1 to default to ALL. Specify the purchase order number(s) to be (re)printed, one at a time. Each entry must be a valid purchase order number. Received, deleted or voided purchase orders may not be printed. Press F3 to delete the previous document in the list, or check the Print All check box to print all selections for your print criteria and disable the Document Number Grid.
See Also