End of Period Checklist End of Period Checklist Explanation Using Reports
Use this program to print a report showing any discrepancies between purchase order receipts and invoice receipts.
If you cannot access this report, the Use Period Receiving Report flag in the PO Static Control F/M is not selected. Speak with your Affiliate before activating this report or changing any other settings in this file maintenance.
While invoice receipts are being entered in Invoice Receipts Entry program, both the invoiced amounts and the actual received amounts are stored in the invoice receipts file.
When you run the Invoice Receipts Register, the extension (cost multiplied by the units invoiced) of each line-item on the invoice is compared to the extension (cost multiplied by the units received) of each line-item on the received purchase order. Any discrepancies in the two extensions are recorded in the period receipts discrepancy file. These records are available to be printed at any time by this report. The optional update following this report removes all of the records that appear on the report.
You have the option to select:
the print order - vendor or item.
the beginning and ending order choice.
the period to print.
the branch to print.
the freight discrepancies.
whether to include tax discrepancies.
Report information includes vendor, document (invoice) number, document date, item number, description, units received, units invoiced, cost at time of receipt, cost on the invoice and the dollar amount of the discrepancy. Totals by vendor or by item are also printed. The total number of vendors or items listed are also included.
To access this program, click Purchase Orders >End of Period >Period Receipts Discrepancy.
Click field descriptions for information on each field.