On ACA 1094/5 Management (PRE109), click Employee Data >Export to Excel. (Be sure Excel is open to a blank workbook.)
For the reporting year specified, the spreadsheet is populated with the employee name and number, and this information: Employee counts as full time, Print 1095 for this employee, 1095 has been printed Y/N (this field is display-only), and Number of dependents.
In the Offer of Coverage Code all 12 months, Offer of Coverage Code January to December fields, specify the required information for each employee.
In the Employee share all 12 months, Employee share January to December and the Section 4980H 12mths, and Section 4980H January to December fields, estimates are displayed, based on values from the employees’ checks and additional FACTS data.
You must review the information in steps 2-4 and revise it for correctness and accuracy.
Note: This information is merely an estimate. It is the sole responsibility of you to determine the actual tax form values.
The employees’ hours and earning by month are displayed in the remaining fields. These numbers are estimates provided to assist you in determining the full time or part time status for the employee and the values for the employee share.
Review, validate and modify your entries on Employee Information for 1095 Excel spreadsheet.
Click Employee Data>Import from Excel on ACA 1094/5 Management (PRE109). (Be sure the spreadsheet is open in Excel.) This process brings the employee data you reviewed and modified for form 1095 into FACTS to be prepared to print on the forms.
Refer to the next task: Updating employee count information for step-by-step instructions.