Use these fields to create a check history record.
1. Employee
Specify any valid employee number.
2. Check Date
Specify the date printed on the check. Press F3 to default to the first record on file for the employee displayed.
3. Check Number
Specify the check number (up to 6 digits). Press Enter to default to the first record on file for the employee, check date and check number displayed.
4. Check Type
Specify whether the check type is R-regular (printed by the system), M-manual (handwritten), or V-void. Press F3 to default to the first record on file for the employee, check date and check number displayed.
At this point, if the historical record already exists, then it is displayed. For new records, the program proceeds with the following fields:
5. Check Amount
Specify the net amount of the pay check (+/-999999.99). If check type is V, then only negative amounts are accepted. If check type is R or M, only positive amounts are accepted.
6. Pay Cycle
Specify the pay cycle that generated the check. The entry must be a valid pay cycle.
7-18. Hours and Earnings
All earnings codes entered through the Code Sequence F/M are displayed. For each hourly earnings code, enter the number of hours worked by this employee during the selected time period (+/-9999.99). Next enter the earnings (dollars paid to this employee) during the selected time period (+/-999999.99). For each hourly code, there must be hours entered if earnings are entered and there must be earnings entered if hours are entered.
For non-hourly earnings codes, the hours field is skipped.
19-24. Tax Code, Amount, Matching
For each tax code, enter the following:
Tax code
Specify the tax table. The entry must be a valid tax table.
Amount
Specify the amount of tax (+/-999999.99).
Matching
If the employer matches the tax (i.e., FICA), enter the amount of employer matching (+/-999999.99).
25-34. Deduction Amount, Matching
For each deduction, enter the following:
Amount
Specify the deduction amount (+/-999999.99). CR initially defaults to 0.
Matching
If the employer matches the deduction (i.e., 401K), enter the amount of employer matching (+/-999999.99).
35. GL Earnings
Specify the GL earnings posting table for earnings on this check. The entry must be a valid GL earnings posting table.
36. GL Deductions
Specify the GL deductions posting table for deductions on this check. The entry must be a valid deductions posting table.