Employee History F/M (PRF915) field descriptions

Use these fields to create an employee history record.

1. Time Period

Specify whether the record is P-period-to-date, Q-quarter-to-date or Y-year-to-date information.

2. Employee

Specify the employee number for this record.

3. State Designation

Specify the state code (2 characters). Only valid state tax district codes entered through the Tax District Information F/M are accepted. If no state designation is used, leave this field blank. Press F3 to default to the first record on file for the time period and employee displayed.

4. Local Designation

Specify the local code (2 characters). Only valid local tax district codes entered through the Tax District Information F/M are accepted. If no local designation is used, leave this field blank. Press F3 to default to the first record on file for the time period, employee and state designation displayed.

At this point, if a record for the time period, employee, state and local codes just entered is on file, all screen information is displayed. If a record is not found, the following fields are available.

5-16. Hours And Earnings

All earnings codes specified through the Code Sequence F/M are displayed. For each hourly earnings code, specify the number of hours worked by this employee during the selected time period (+/-9999.99). Next specify the earnings (dollars paid to this employee) during the selected time period (+/-999999.99). For each hourly code, you must specify hours if earnings are specified and there must be earnings specified if hours are specified.

For non-hourly earnings codes, the Hours field is skipped.

17-32. Deductions And Matching

All deductions codes specified through the Code Sequence F/M program are displayed. In addition, the FICA, federal, state and local tax codes plus any miscellaneous tax codes (specified through the Code Sequence F/M program) are displayed. For each tax code and deduction, specify the amount withheld from this employee during the selected time period (+/-999999.99). Note that the value for FICA is split into Social Security and Medicare amounts; you are prompted to specify each of these amounts separately.

For each deduction with an employer matching amount, specify the matching amount (+/-999999.99).

33. Soc Sec

The Social Security tax deduction value.

Edit a FICA line to access this field.

34. (Soc Sec) Match

The Social Security Employer Match value.

Edit a FICA line to access this field.

35. Medicare

The Medicare tax deduction value.

Edit a FICA line to access this field.

36. (Medicare) Match

The Medicare Employer Match value.

Edit a FICA line to access this field.