File maintenance programs allow you to enter, change and delete data. These programs are used to enter the initial data required to set up the system. (refer to Installation Manual).
You can add, change and delete the records in a file. This is called maintaining the file. Some file maintenance programs can be used often (example - Employee F/M) where others are used less frequently. There is an Infrequent File Maintenances menu for the latter programs; most of these are used only one time during the initial set up of the system. However, the information in the infrequent file maintenances can be updated by the system. An example would be the Nonstatic Control F/M which keeps track of the payroll period, quarter, year, check register trace number and End-of-Period Update.
All files, once set up by the system are maintained and updated by the system.