Configuring FACTS for ACH processing

To use ACH in FACTS, these areas must be configured.

Banking setup

1. Create folder on shared drive, for example, D:\FACTS91\ACH.
2. Click System Management>Banking System>Bank F/M.
3. Access the bank record for ACH setup.
4. Complete the information in each tab, as needed.
5. On the AP Elec Pmts tab, complete this information:

• Check the AP Electronic Payments check box.
• Specify the EFT (ACH) password for the person who has authority to approve (sign) the electronic check.
• Contact the bank to determine the ACH Entry Class and select it from the drop down. Based on NACHA standards, this value is typically CCD.
• Specify the Pmt Batch file directory; this folder should be on the server in a secured directory that only the person approving and sending the payments has access to.
• Specify the company id for the company that originated the ACH transaction.
• Specify the From Address (email address from which payment remittances are sent) and the Internal BCC Address (blind carbon copy address (not seen by the recipient) for internal, company personnel for payment remittances).
• Complete the prompts in the Last Used section.

5. Click Save and exit.

Email setup

For email processing, your FACTS system requires the ProvideX Bundle Internet toolkit to be able to send email remittance advice, or the optional Relationship Management (RM) module must be set up. Ensure the Email Settings prompts in System Management>Maintenances>Company Control F/M (SMF920)>Security/Settings tab and, if used, the Email prompts in Relationship Management> Maintenances> Infrequent File Maintenances>Static Control>Main tab are set.

ACH approver setup

1. Click System Management>Security System>User Code FM (SMF410)>Security tab.
2. Access the user record for the ACH approver.
3. Check the Approve AP EFT check box.
4. Click Save then exit.

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