Use this program to record as void any system or manual check previously updated by the Payment Register. To void a check, it must be in the bank transaction file. The program displays the vendor number, check date, check amount and discount amount from the bank record.
If the check is not in the bank transaction file, a message indicating this is displayed and you have the option to add the check anyway. After specifying the number of the check to be voided, add the number of each document originally paid by the check.
If there are one or more bank transactions with this check number from the AP module, you can select which check you want to use. If the check number did not come from the AP system, the check is already voided, or the bank uses reconciliation and the check is cleared or reconciled, you cannot void that check number.
Void check information appears on the next Check Register. Each document previously paid by the void check goes back into the Open Documents file and the vendor’s balance increases accordingly.
To access this program, click Accounts Payable>Checks>Void Check Entry.
Click field descriptions for information on each field.
See also