Use Cost Discrepancy Entry (ICE610) to identify and correct receipt documents that have been updated with the wrong cost. The receipt record (ICRCPT) will be updated immediately so that any further disbursements of that receipt will be at the correct cost. The General Ledger is updated when the Cost Discrepancy Register is run.
Note that you must have appropriate cost security assigned in either IC Static Control F/M or on the Cost Discrepancy Entry program itself to access this program.
Some examples of cost discrepancies are:
Note that existing records in the cost discrepancy file will not be editable again. The update process occurs in this entry program so the records cannot be changed after that. This processing is similar to the Adjustment Entry (ICE210) program.
You can highlight a line in the browser and click Disbursements to drill down to the source document if the appropriate inquiry program is available.
For serial/lot lines, the cost discrepancy update will be extended to each serial/lot number, but you cannot change cost separately for each serial number. If any cost discrepancies have been entered, but not posted, you must run Cost Discrepancy Register before you can close the GL or IC period.
If the costing method is anything other than LIFO or FIFO, no cost changes will be made to the past documents that make up the disbursements.
In the header portion of the program, specify the warehouse and the document type: PO – PO Receipt, TR – Transfer Receipt, AD – Adjustment, MC – Bill of Materials, MF – Formulation, WH--Warehouse document, or SO – Sales Order/Credit Memo. For document types except adjustments and warehouse, specify the Doc ID # and for PO receipts, transfer receipts or sales orders/credit memos specify the Receipt/Ship#/Invoice#. For adjustments and warehouse documents, specify the item number and date of the adjustment.
In the Cost Factoring section, the total cost amount to factor for the document and memo are displayed. Specify the factor type—by weight, cost or units. You can optionally specify the Offset GL account to use an alternate GL Offset account (offset to Inventory) for factored cost. For certain document types, the GL Inventory and Offset accounts will not be available. These entries are allowed, but the register will only update the receipt and disbursement costs since the GL accounts are not known.
In the browser, all of inventory lines for the selected document are displayed. For Adjustments and Warehouse documents, a single line is displayed in the browser; you cannot specify cost factoring information.
Note that factored costs do not show as individual lines in the browser, but are distributed and visible after register processing.
You can edit an inventory line for the new unit cost and specify a memo to explain the change. The browser display includes the Item number and description as well as quantity and unit of measure, Current Unit Cost, New Unit Cost Unit Cost Difference, the Total Cost Difference, and memo.
If the filling of an over-shipment (OS) has a different cost than what was used on the usage document, a cost discrepancy record will be automatically created during the receipt process and flagged as User Entered =”N”. Cost discrepancy records for over-shipments are display-only and cannot be edited or deleted in this program. You must run the Cost Discrepancy Register (ICR610) to process cost discrepancy records for over-shipments to finalize the changes and allow additional edits to be performed.
See also