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Invoice Receiving Subsystem (POS300)

The Purchase Orders Invoice Receiving menu allows you to enter vendor invoices for merchandise received on a purchase order. A register may be run to list and update all invoice receipts. A report may also be run to list all purchase order receipts for which no invoice has been received.

Invoices for the receipt of merchandise from purchase orders may be entered through the purchase orders Invoice Receipt Entry. You can modify or delete invoice receipts until they are run through the Invoice Receipt Register.

Invoice Receipt Entry replaces the Document Entry program in Accounts Payable and is used to enter only invoices for merchandise received on a purchase order. As with the Accounts Payable Document Entry program, the invoice is entered and must be expensed to one or more general ledger account numbers.

The Invoice Receipt Register provides a complete audit trail of invoices to be posted to accounts payable. Invoices are not posted until the Invoice Receipt Register is updated. If, when running the register, it is incorrect; you may choose not to update it, go back into the entry program correct the receipts and run the register again.

The Uninvoiced Receipts Report prints a report that lists all purchase orders which have been received, but for which no invoice has been entered. After the Invoice Receipt Register has been run only un-invoiced receipts remain on file.