Use System Clean Up F/M (SMF993) to specify how long to retain information, such as closed alerts, F/M (file maintenance) audit records, old cost layers, as well as background processing history and XML background processing log, ION initialization, and error records, in the FACTS system before removal. The date program last ran is displayed at the top of the screen.
Details for each module tab are below:
System Management-Specify the number of months to keep closed alerts, background processing history, F/M audit records XML background processing logs, menu message, completed ION initialization records and system error records.
Inventory Control-Specify the number of months to keep completed cost layers, item ledger cards, past transfers, usage and hits records. Cost Layers must be kept for at least 24 months. Only completed cost layers where the receipt and all disbursements against it were older than the number of months indicated will be removed. The system also displays the last number removed and the date removed through.
Accounts Payable-Specify the number of months to keep vendor ledger card transaction history detail.
Accounts Receivable-Specify the number of months to keep customer ledger card transaction history detail, paid document history, and check history.
General Ledger-Specify the number of months to retain the general ledger budget and ending balances. The system also displays the last run number removed and the date removed through.
Sales Orders-Specify the number of months to retain these types of sales order documents:
Purchase Orders-Specify the number of months to retain expired cost contracts and past purchase orders.
Sales Analysis-Specify the number of months to retain sales information in each of these data files: branch, customer, salesperson, item, item class, customer/item, customer/item class, salesperson/item class, item/warehouse, item/invoice, temporary item, serial item, lot item, and invoice item master. Each SA data file can have a different number of periods to store the information.
Document Delivery-Specify the number of months to retain log records. The system also displays the last run number removed and the date removed through.
See also