Audit trails

It is good practice to save all registers as audit trails. Whenever you run a register, it provides an audit trail of the information that has been entered and is updated in the appropriate files. Once you update a register, the information can no longer be printed.

An example is the AR Cash Receipts & Adjustment Register. Payments are posted in the AR Cash Receipts & Adjustments Entry program.

Files are not updated until you print and update the register. Use the AR Cash Receipts & Adjustments Register provides an audit trail of the payments, discounts, adjustments and miscellaneous cash posted.

The register has a number assigned to it. These numbers update by 1 each time someone updates the register.

All registers throughout the FACTS system work the same way. Therefore, all registers that are updated should be filed in numerical order by register type.

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