Use these fields to enter an adjustment to an Accounts Payable document.
1. Period
The period (PPYY) to which the general ledger distribution should be posted. Press Enter to default to the current accounts payable period. The period entered may be either the current or next general ledger period.
2. Vendor
The vendor number for the requested document.
3. Document number
The document number for the adjustment. The number must be on file for this vendor in the open documents file. If another adjustment was previously made, and not yet updated, the adjustment is displayed. When you enter a valid document number, the system displays the PO number, general ledger posting table, document group, branch, original amount and current amount. If the document is on hold, the system displays a message to this effect and you must press Enter to return to the field. Press F2 to search open documents for the displayed vendor.
4. Adjustment amount
The amount of the adjustment (+/-9999999.99). The original, current and adjusted amount of the document is displayed.
5. Memo
The adjustment memo (up to 25 characters). This memo prints on the Document Entry & Adjustments Register.
This concludes the header portion of the Adjustment Entry program. After the header record is created, the adjustment amount and memo are accessible through the change header routine. Fields #1-3 can only be changed by adjusting the document to a zero balance and re-entering the document through the entry program with a different document number.
6. G/L number, Job number
Specify the GL expense account number to which this document will be distributed. If the entire amount of the document is not to be distributed to this account, add other account numbers in subsequent line-items. If the GL posting table for this document has preset expense accounts, press Enter to default to the first GL account number in the GL posting table. Press F2 to view all GL numbers listed for the GL posting table assigned to this document and their descriptions.
If this entry needs to post to Job Cost, enter J to enter the job number and refer to the Posting AP document lines to job costs topic.
7. Amount
The amount to be distributed to this general ledger number (+/-9999999.99). You cannot enter zero amounts. Press Enter set the document to default to the adjustment amount not yet distributed. You cannot access the ending routine until the entire adjustment amount is distributed.
This concludes the line-item portion of the Document Adjustment Entry program.
Click Done to end entries of line-items.
You can perform a number of functions:
Change the highlighted line-item
Add a line-item
Delete the document
Insert a line item above the highlighted line in the browser.
After you complete line item entry processing and click Cancel, you can click Header to access the Header Detail screen where you can review header details and modify the document amount or header memo.
Click Done, and the system returns you to Vendor field so you can specify a vendor and enter additional AP documents in the displayed period. You can enter a vendor code, press F4 to back up to the Period field and modify the period, or click Done to exit the program.
See also