Modifying AP header document information

1. Click Accounts Payable>Document Entry>Document Entry.
2. Specify the period, vendor and document number.
3. Click Header.
4. Modify the field information as needed. The fields are listed here.
   • PO #- The purchase order number (up to 12 characters).
   • GL # - The GL posting table initially assigned to the vendor displays as the default. Press F2 to search.
   • Doc Grp - The document group assigned to the vendor in Vendor F/M.
   • Branch - The branch number assigned to the terminal entering the document.
   • Terms - The payment terms code initially assigned to the vendor in the vendor file. An M (manual) terms code will require entry of due dates and discount amount.
   • Document Amount – The document amount (+/-9999999.99). Zero amounts are not accepted. A negative number indicates a credit memo or credit adjustment.
   • Discountable Amount - The amount to compute the discount on (+/- 9999999.99), i.e., freight may be included in the document amount, however, not eligible for discount. Press Enter to default to document amount.
   • Document Date - The date of the document must be a date prior or equal to a date in the next GL period.
   • Due Date - Press Enter to automatically calculate the due date, discount amount and date based on the Terms Code.
   • Discount - This may be entered as a dollar amount or as a percent of the document amount. To enter as a percentage, type the number required and a percent (%) sign.
   • Discount Due Date - The discount due date.
   • Memo - This memo (up to 25 characters) prints on the check stub in the Comments column.
5. Click OK to return to AP Document Entry.
6. When you are satisfied with your changes click Done.
7. Click Done again to exit.

Open topic with navigation