Creating manual checks

  1. Click Accounts Payable>Checks>Manual Check Entry.
  2. Specify the bank where the check was written.
  3. Specify the manual check number (1-9999999999). Press Enter to default to the next check number after the number displayed as last manual check. Press F2 to list manual checks already entered but not yet updated by the Check Register. If a check is selected, the check details are displayed in the middle portion of the screen.
  4. Specify the vendor number for this check. The vendor number, name, address and balance are displayed.  
  5. Specify the date of the manual check. The date must be within the current or next GL period and not prior to the current AP period.
  6. Specify the dollar amount of this check (.01-9999999.99). A message is displayed if the amount is greater than the vendor balance.
  7. Click Apply Check to display all open documents for this vendor.
  8. A dialog box displays the documents to which the check can be applied.
  9. Click:
    Auto apply to allow the system to automatically pay open documents. It begins with the first displayed document and continues paying off documents until the check amount is distributed. If the check date is before or on the discount due date, any applicable discounts are taken. The payment amount and discount amount are displayed; the distributed amount is displayed in the header.

    Pay to apply the entire check amount to the highlighted document line in the browser. (Note the check amount must be less than or equal to the Current Amount for the document. You can select Unpay to remove the Payment Amount applied to the highlighted document line in the browser.

    -OR-

    Select a document to which the check can be applied. Click Edit. Specify the Invoice Payment Amount and the Invoice Discount Amount. You must continue processing payments for the check until the Check Amount and the Distributed Amount are equal.
  10. When you have distributed the manual check, click Done.

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