Use these fields to create the AR Static Control record.
1. Bank
Specify the default bank code (2 characters). The entry must be a valid bank code.
2. YTD (Year-To-Date) Roll Period
Specify the fiscal period when year-to-date sales figures in the customer file are rolled to the prior year. Press Enter to initially default to last period of year.
3. Use Ledgercards
Indicate whether to use customer ledgercards (i.e., store ledgercards for customers selected in the customer file). Press Enter to initially default to unselected.
4. Default Credit Check
Specify whether to Not to acknowledge, flash a Message and continue, Refuse entry of the document, automatically place the SO document on Hold (not applicable in AR Invoice Entry - will flash a message and continue), or the correct Password must be entered to continue (see next field) in the occurrence where a customer fails the credit check. Press Enter to default to N.
The credit check is based on: 1) the customer’s credit limit in dollars (as set in the customer file) and 2) the credit limit check in days (as set in the aging control record). The credit check is used in AR invoicing and throughout the sales orders system.
The data in this field is used when new customer records are created.
5. Password
Specify the password to override the failed credit check in AR Invoice Entry and SO Entry programs (up to 8 characters). This field is required; it cannot be left blank.
6. High Balance Months
Specify the number of months back to look to calculate the customer's highest balance and high balance date. If the field is left blank, all customer history is used. If a distributor has had a customer for many years, the customer's highest balance can have been achieved so long ago that it's no longer meaningful. This field allows, for example, the distributor to indicate that they are interested in the customer's highest balance in the previous 36 months, giving perhaps a better perspective on their most recent activity.
In the Payment Accumulation History section of the screen, complete this information:
7. Use Due/Invoice Date
Specify whether payment history is stored based on Due date or the Invoice date. Press Enter to initially default to D.
8. Ignore Credits
Indicate whether to ignore credit memos (not update payment history with credit memos) when storing payment history. Press Enter to initially default to selected.
9. Ignore Disputed
Indicate whether to exclude disputed invoices from being included in the count of invoices, dollar amount of included invoices and the accumulations displayed – they will still be counted and amounts displayed in their own “disputed” columns. Press Enter to initially default to unselected.
10. First totals Through
Specify the first accumulation period to print on the Payment History Report and display for payment history in the Customer Inquiry. Each period should be two digits (example: 03). Each period includes all previous periods. For example, if 030609 is entered, the three columns of payment history on the Payment History Report are headed 3 (periods 1-3), 6 (periods 1-6), and 9 (periods 1-9). Period 1 is always the last period closed. Press Enter to initially default to 010203.
11. Second totals Through
Specify the second accumulation period to print on the Payment History Report and display for payment history in the Customer Inquiry. Each period should be two digits (example: 03). Each period includes all previous periods. For example, if 030609 is entered, the three columns of payment history on the Payment History Report are headed 3 (periods 1-3), 6 (periods 1-6), and 9 (periods 1-9). Period 1 is always the last period closed. Press Enter to initially default to 010203.
12. Third totals Through
Specify the third accumulation period to print on the Payment History Report and display for payment history in the Customer Inquiry. Each period should be two digits (example: 03). Each period includes all previous periods. For example, if 030609 is entered, the three columns of payment history on the Payment History Report are headed 3 (periods 1-3), 6 (periods 1-6), and 12 (periods 1-12). Period 1 is always the last period closed. Press Enter to initially default to 010203.