1. FACTS displays the program immediately after you add or edit a miscellaneous cash entry on the Cash Receipts and Adjustments Entry line entry. You can also access this program by selecting the Apply option on the Cash Receipts and Adjustments Entry screen with a miscellaneous cash transaction highlighted.
2. The customer number and name, check date, miscellaneous cash amount and memo display from the check information from the Cash Receipts and Adjustments Entry program. You can modify this information.
3. The system maintains and displays the remaining cash amount, the distributed amount, and the batch balance as payments are applied. The line browser displays all GL accounts that the miscellaneous cash transaction is distributed to.
4. For new miscellaneous cash transactions, click Add.
5. Specify the GL number(s) to expense.
6. Specify the amount to expense. The system displays the remaining undistributed balance as the default. (Zero and negative amounts are allowed.)
7. Click Save. You can continue to add more miscellaneous cash GL accounts numbers and distribution amounts.
8. Click Cancel to complete line entry.
9. (Optional) You have these options for lines in the browser:
Add a new GL account. Specify the GL account number. Specify the amount to be distributed to this account number.
Delete – To delete a GL account distribution, highlight the line in the browser and click Delete. To delete an entire miscellaneous cash transaction, all lines (GL numbers and amounts) must be deleted and the check distributed amount updated.
Edit the GL account numbers and amounts of a miscellaneous cash transaction. Highlight the line in the browser and click Edit.
10.Click Done. The system returns you to the Cash Receipts & Adjustments Entry (ARE210) program where you can apply the distribution or enter more cash receipts and adjustments: