1. Click Accounts Receivable>Cash & Credit Application>Cash Receipts & Adjustments Entry.
2. Specify the batch number (up to four alphanumeric characters) in the Batch field. For existing batches, checks and miscellaneous cash transactions already applied to this batch are displayed in the browser in the lower portion of the screen.
3. Specify the total amount of the batch (0-99999999.99) in the Batch Total field. You can enter a new batch total or access the Add to batch screen, where you can enter the amount to add to the batch total.
4. In the Distributed field, the system displays the amount of all the checks and miscellaneous cash transactions that have been entered for the batch. In the Balance field, the system displays the batch total minus the distributed amount.
5.(Optional) Click Add to a ass line to the batch.
-OR-
Highlight an open document in the lower portion the screen and select from these options:
C to access Note Entry (SME710) for the customer specified in the program.
List Pmts to access List Payments (ARE214), which lists all of the invoices, miscellaneous cash and on-accounts made with the currently displayed check. Information listed includes invoice number, GL number (for misc. cash only), GL description (for misc. cash only) or memo (for debit memos only), payment amount, discount amount, and adjustment amount and adjustment code.
Apply to apply the payment by automatically accessing either the Apply Payment Entry (ARE211) or Miscellaneous Cash Entry (ARE212) payment program as appropriate.
Done to complete entry of the check by updating the distributed amount of the batch, clearing the screen and returning to the Batch field. The system allows you to exit the batch entry without entering any checks or miscellaneous cash transactions. If the batch is not fully distributed, you will receive a message but will be allowed to exit the entry. Your changes update the batch control record, batch amount distributed, and batch fully distributed system setting.
6. (Optional) For existing checks or miscellaneous cash entries,highlight an open document in the lower portion the screen and delete the check or miscellaneous cash entry or edit the memo, date or amount for the check or miscellaneous cash entry and click Save.
7. Click Done to complete entry of the batch by updating the distributed amount of the batch, clearing the screen and returning to the Batch field. The system allows you to exit the batch entry without entering any checks or miscellaneous cash transactions. If the batch is not fully distributed, a message is displayed. Your changes update the batch control record, batch amount distributed, and batch fully distributed system setting.