Use these fields to display and/or change a recurring/reversing entry.
1. Journal
Specify a journal number. The entry must be a valid journal number and displays the number and description. Press Enter to default to the journal number used in the previous correction. Press F3 to display the next recurring/reversing journal entry on file.
2. Entry Number
Specify a number from 800-899 for a recurring entry and an even number from 900-998 for a reversing entry. Specifying a valid entry displays the type of entry (recurring or reversing) and the journal entry on the screen.
3. Header Memo
Specify an optional descriptive memo (up to 40 characters). During correction, only the Header Memo (field #3) can be changed.
Line numbers
The line item portion of the program allows entry of up to 999 line items. You can press the Header button to access the Header Detail screen, which is used to update the header memo.
4. Detail Memo
Specify an optional descriptive memo of this account’s involvement in the transaction (up to 30 characters).
5. Debit
Specify a positive amount (automatically debit) or negative amount (automatically credit), or press Enter to proceed to the next field (credit). Press F2 to automatically balance the entry.
6. Credit
Specify an amount and it is automatically a credit amount.
Each time you complete (add or change) a line, the system updates and displays running totals for both debit and credit amounts. In the header portion of the screen, the system also displays the undistributed amount (the difference between the debit and credit running totals). Before you can end the entry process, the entry must be balanced, i.e., the undistributed amount must equal zero.
7. Click Save as needed.
Once new information has been added, that journal line displays in the lower half of the screen. Click Cancel to end line entry.
To modify header information, click Header and modify the entry date or header memo for the journal.
8. Click Done.
9. Click Done again when you are ready to exit the program.
See also
Changing transaction amounts and memos for current period recurring/reversing journal entries