Use these fields to enter recurring and reversing journal entries.
1. Journal
Specify a journal number. The entry must be a valid journal number and displays the number and description. Press Enter to default to the journal number used in the previous entry.
2. Entry #
Specify a number from 800-899 for a recurring entry and an even entry number from 900-998 for a reversing entry. If you enter 900 then the next month the offsetting reversing entry is 901. Specifying a valid entry displays the type of entry (recurring or reversing).
3. Header Memo
Specify an optional descriptive memo (up to 40 characters).
This concludes the header portion of the program. After the header record is created, only the header field #3 is accessible through the change header routine. Fields #1-2 can only be changed by deleting and re-entering the journal entry.
Line numbers
The line item portion of the program allows entry of up to 999 line items.
4. Account number
Specify a GL account number. The entry must be a valid GL account number and displays the number and account description.
-OR-
Press F4 to end the entry process.
5. Detail Memo
Specify an optional descriptive memo of this account’s involvement in the transaction (up to 30 characters).
6. debit
Specify a positive amount (automatically debit) or negative amount (automatically credit), or press Enter to proceed to the Credit field. Press F2 to automatically balance the entry.
7. Credit
Specify an amount and it is automatically a credit amount.
Each time you complete (add or change) a line, the system updates and displays running totals for both debit and credit amounts. Also displayed in the header portion of the screen is the undistributed amount (the difference between the debit and credit running totals). Before you can end the entry, the entry must be balanced, i.e., the undistributed amount must equal zero.
8. Save the new information.
Once new information has been added, that journal line displays in the lower half of the screen.
To modify header information, press the Header button. The system displays Header Detail dialog box where you can modify the entry date or header memo for the journal.
9. ClickDone button when you are ready to exit the program.
See also
Entering and maintaining recurring and reversing journal entries