Serial/Lot F/M (ICF930) field descriptions

Use these fields to enter serial/lot number information.

General view

*. Warehouse

Enter the warehouse. The entry must be a valid warehouse code.

*. Item Number

Enter the item number. The entry must be a valid item number and must be a serial or lot item (set in the Item F/M).

*. Serial/Lot Number

Enter the serial or lot number (up to 20 characters).

General screen

4. Location

Enter the location of the item in the warehouse (6 characters).

5. Expiration

Enter the expiration date. Press Enter to default to 123199.

6. Last Physical Inventory

Enter the date of the last physical inventory. Press Enter to default to 010100.

7. Receipt Purchase Order Number

Enter the purchase order number on which the goods were received (up to 6 characters).

8. Receipt Date

Enter the receipt date. Press Enter to default to the system date.

9. Receipt Cost

Enter the cost at which the item was received per the costing unit of measure. Press Enter to default to 0.

10. Receipt Vendor

Enter the vendor number from whom the item was purchased. The entry must be a valid vendor.

11. Receipt Memo

Enter the memo (up to 25 characters).

Inventory Status view

1. Total Received

Enter the total quantity received.

The following three fields are updated by the system:

*2. On Hand

The current on hand quantity of the serial/lot number in the warehouse.

*3. Committed

The current committed quantity through sales orders of the serial/lot number in the warehouse.

*4. Available

The available flag is Y (available for sale), N (has been sold), or E (not available because it is in the rental warehouse).

5. Special Order

Indicates whether this serial/lot item is a special order.

6. SO Document

Displays the SO document for the special order.

7. SO Document Line

Displays the SO document line for the special order.

The Special Order prompt can be unchecked when an SO Document and an SO Document Line are displayed. This is to preserve the origination of this serial/lot as a special order even though the serial/lot is no longer a special order. For example: A special order was initiated, and the purchase order was received. Then the customer canceled the order before it was confirmed. When the order is deleted, the quantity already received and reserved for that now deleted order must be freed up into normally available stock. For historical perspective, the SO document/line values which initiated this stocking receipt are displayed even though the Special Order check box is unchecked.

Last Use view

1. Last Use Document Number

Enter the last sale invoice number or usage ticket number (6 characters).

2. Last Use Date

Enter the date of the last sale/usage of the item. Press Enter to default to 010100.

3. Last Use Quantity

Enter the quantity last sold/used. Press Enter to default to 0.

4. Last Use Price

Enter the last price per each sold/used per pricing unit of measure. Press Enter to default to 0.

5. Cust/Memo

Enter customer sold to/usage memo (up to 10 characters). If the item was sold on a sales order, the field contains a customer number. If the item was transferred or manufactured, the field contains the memo from the ticket.