Item F/M (ICF910)

Use this program to create and maintain records in the item file. Each record contains an item number and general and packaging information relevant to the item.

The Item File is the backbone of the Inventory System and is referenced and/or updated by programs in the Inventory, Sales Orders, Purchase Orders, Sales Analysis and Manufacturing Control Systems.

Before entering items, make sure you have set up at least one item class, item price class, unit of measure, vendor and GL posting table.

Click field descriptions for information on each field.

To access this program, click Inventory Control>File Maintenances >Item F/M.

Default items

A default item can be set up to hasten entry of new items. The new item should have many of the same characteristics as the default item. Entering new items using a default item saves time because it minimizes fields - default values are automatically entered into many fields.

To create a default item:

When initially accessing the screen, enter S in the item field, the system displays the Default Item window. Enter an existing item number to be set as the default number or press F2 to search items.

If you enter an item number the system returns to the item# field and displays the Default Item number. If you enter an item number that is not on file, the system prompts you with "Set defaults from item 'Default Item' for new item 'New Item'?"

If you answer Yes, the system displays the default item's information and you can continue adding the item. If you select No to the default item, the system displays the message: "Record Not Found. Create New Record" and all data fields are empty and ready for entry. The default item can be changed to another item at any time by again selecting "S" and changing the item #.

The default item will remain set until the user either exits Item F/M or select "C" at the Item # prompt to "clear the default item". Even when a default item number is set, you can edit or delete existing items.

Notes

• When setting up a new item, the system checks to ensure the item number is not already used in the Item Master (ICMAST) table and to ensure the item number has not been set up in the Item Changer (ICF940) program as an item number to change to. If the item number has been used the system displays a message letting you know to create a different item number.
• When setting up a new item with a default item, the new item takes on all of the default item’s units of measure that have been set up as a default UM for stocking, pricing, selling, costing or buying.
• eCatalog: When a catalog item is imported into Item F/M, the system adds a record to the eCatalog log file for the new item master record. Because catalog items also upload, a record must be written to remove the catalog item from the eCatalog database if the item number is changed in the import. Import of a catalog item requires the item number to be changed. Once imported, it is removed from the catalog file.

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