Purchase Orders System Overview

The Infor Distribution FACTS Purchase Orders module allows you to specify, print, and track planned special order and normal purchase order documents, record the merchandise shipments you receive, and specify vendor invoices. You can assign POs to a specific sales order to be filled and update the inventory quantities. The module may also optionally post invoices received for purchase orders to the Accounts Payable system. The system is designed so that all transactions produce a printed audit trail, so all information is traceable throughout the system. The Purchase Order module uses the same interface and navigation tools so that you can easily and comfortably move around the system.

The Purchase Orders system maintains accurate file information, provides complete audit trails and optionally posts to the General Ledger module. Interaction with GL is automatic, and if you use the GL posting tables, you can post with a great deal of flexibility.

Purchase orders can also optionally post to the Job Cost system, if it is set up on your system. From the Purchase Order Entry program you, can post the adjustment to a job number to post to Job Cost.

The Purchase Orders menu is composed of these subsystems or menus.

PO Entry programs allow you to specify, print, and track planned special order and normal purchase order entry documents.

PO Receiving programs allow you to record merchandise shipments you received, as well as specify goods that are received for which no purchase order exists, such as orders placed over the phone that have not been entered into the system. This allows you to enter and receive a purchase order at the same time.

Invoice Receiving programs allow you to enter vendor invoices for merchandise received on a purchase order.

Cost Contracts programs more accurately track special prices to reduce errors and ensure that all available price breaks are taken.

Inquiries programs give you a way to look up past information on vendors, items, items-in-process, and PO documents.

Reports & Prints help you manage purchase orders effectively. The PO Status Report prints open purchase orders, back-orders, received purchase orders or all purchase orders in document, vendor or item number order. The Receiving Schedule lists open purchase orders by promised delivery date. The Cash Requirements Report lists future payments due to vendors based on open purchase orders.

End of Period programs enable you to update the system and close out Purchase Orders.

File Maintenance programs allow you to enter, change and delete data in the system. You will use some of these file maintenance programs often, such as Vendor/Item F/M and Ship-From F/M. However, most of these programs are used once during installation. We refer to these as Infrequent File Maintenances, which are located on the Infrequent File Maintenances menu.

Infrequent File Maintenances are just that--These programs allow you to set up initial data for the Purchase Orders system.