PO Entry Features

• Purchase order numbers may be manually entered or automatically assigned.

• A vendor search may be performed.

• Direct shipments may be entered. Purchase orders may be direct shipped to any customer in the accounts receivable system. You can also specify any new addresses for direct shipments.

• On order quantities may be updated in the inventory control warehouse/item file.

• An item search may be performed.

• Vendor/item numbers or item interchanges may be entered in lieu of inventory control item numbers. The corresponding inventory item number is retrieved and displayed along with on hand, on order and committed quantities.

• Memo lines may be entered to print, not print, or total on PO’s.

• Nonstocked items may be entered.

• Line item requested and promised dates may be entered.

• A purchase order memo may be entered.

• Anticipated taxes may be computed and charged.

• Anticipated freight charges may be added.

• A credit limit check for direct ship customers may be performed.

• You can process returns for temporary items in the Buyers Control Center (POE400), Purchase Order Entry (POE120), Receipt Entry (POE210) and Non-PO Receipt (POE220) programs. Refer to the PO Returns Processing for Temporary Items topic for details.
• Return surplus management

Return surplus management is available for stocked, active, warehouse/items that are replenished if the Returns Tracking check box is selected on the Returns view of PO Static Control (POF980).

To return surplus, click Options>Return Surplus to import items from 1 of 6 options:

1. buyer long term surplus (buyer specific -always uses displayed buyer/whse/vendor specific)

2. buyer short term surplus (buyer specific -always uses displayed buyer/whse/vendor specific)

3. vendor long term surplus (not buyer specific -always uses displayed whse/vendor specific)

4. vendor short term surplus (not buyer specific -always uses displayed whse/vendor specific)

5. whse long term surplus (not buyer nor vendor specific -always uses displayed whse specific)

6. whse short term surplus (not buyer nor vendor specific -always uses displayed whse specific)

Click OK to display the Import Program (POE151) with the surplus (per the number 1-6 selected) displayed.

Click Toggle to select the lines for return.

Specify the quantity to return in the Return Units prompt.

Click Save.

Click Done to return to the BCC Detail screen.

• Item standard buys are available for vendors and ship-from locations. In Purchase Order Entry (POE210) and the Buyer’s Control Center Detail (POE405) screen, you can create standard buys on-the-fly or import them. When you import a standard buy, it is added the end of the current purchase order. When you make a standard buy, the current PO becomes the vendor’s standard buy. If a standard buy already exists it will be replaced. Temporary items are not added to standard buys. Negative quantities are converted to positive amounts. Only the item and the quantity and the buying um are transferred to the standard buy. Prices and costs are factored when standard buy items are added to purchase orders. When you edit a standard buy, the buy is displayed in a new program, Standard Buy Entry (POE250). Standard buys are also available from the Side Bar feature.
  You can perform these tasks for standard buys:
  • View, edit, delete, or create item standard buys
  • Add standard buys memos for items
  • Manage standard buys
  See Standard Buy Entry (POE250) for more information.
• The PO Side Bar is available to display additional ordering information while in the PO Entry (POE120), PO Receipt (POE210), and Non-PO Receipt Entry (POE220) programs for quick item selection and viewing.

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