The system automatically creates a document number once you complete the header. At that point, the document number is displayed in the title bar along with the vendor’s name. You can also assign a document number manually if you prefer.
To assign document numbers manually:
1. Open Non-PO Receipt Entry.
2. Choose File>New Document Number from the menu.
3. Specify up to six characters to create a document number. Choose OK or press Enter.
4. Begin creating the order, starting with the Vendor Number. Refer to the How to enter or change purchase orders information procedure for additional information.
Assigning document numbers automatically:
You can specify non-purchase order numbers or have them automatically assigned by the system. For manual non-purchase order receipt numbers, specify any number up to 999999. The system displays information for non-purchase order numbers already on file. To use automatic non-purchase order numbers, select File>New Document Number to access the Assign non-PO Number dialog box and click Assign. You can manually select anon-PO receipt number to assign, or the system assigns the next available number. The system displays the word NEXT at the top of the screen until the header portion is completed.
To access the Warehouse/Direct Ship Selection dialog box to create a direct shipment, press F1. If the Non-PO receipt is a direct ship, enter the warehouse that is to be the initiating warehouse. The warehouse entered for a direct ship is stored only to determine where the PO originated; inventory quantities and restocking controls are not affected. This becomes the ship-to address on the purchase order. You can press F4-backup and override the address, or continue to back up to the warehouse prompt.
You can process returns for temporary items in the Buyers Control Center (POE400), Purchase Order Entry (POE120), Receipt Entry (POE210) and Non-PO Receipt (POE220) programs. Refer to the PO Returns Processing for Temporary Items topic for details.