To use the MSDS System, the Use MSDS System flag in the Sales Orders Static Control F/M must be set to Y. If an item requires an MSDS sheet, it must have a valid MSDS ID assigned in the Item F/M. Information related to each MSDS sheet is stored and maintained in the MSDS ID F/M.
During pick ticket or invoice print, each item number is checked to see if it has an MSDS ID assigned to it. If the item does have an ID assigned, the system knows that this item requires an MSDS sheet. The system then checks the Revision Date in the MSDS ID F/Mand MSDS History F/M and the Resend MSDS flag in the MSDS Control F/M to determine whether an MSDS sheet is to be sent with this item.
The MSDS Control F/M allows you to define, by warehouse, the MSDS processing method. Other options available from the MSDS Control F/M include whether to always send MSDS sheets (regardless of whether it has already been sent to the customer), whether to print MSDS sheets by customer ship-to or document number, whether to print a cover letter, and whether to print by pick ticket or invoice. The MSDS message that is printed on the pick ticket or invoice is also entered here.
1. Printing MSDS sheets on-line
To use this processing method, the MSDS Processing field in the MSDS Control F/M must be set to O. When a pick ticket or invoice with an MSDS item prints, a message prints under the item description (such as "MSDS included"). A record is created in a temporary file that is used by the On-line Print Program to print the MSDS sheets.
When the On-line Print Program is run, the temporary file checks the MSDS Control F/M for the print order (customer ship-to or SO document), and whether a cover letter is to be printed. It then uses the print code, file path and command found in the Print Code F/M and Print Command F/M to print the MSDS sheets, summary sheets and optional cover letters.
2. Preprinting MSDS Sheets without Assigned Literature Locations
To use this processing method, the MSDS Processing field on the MSDS Control F/M must be set to M (messages print only). When a pick ticket or invoice with an MSDS item prints, the system checks to determine if an MSDS sheet is required (following the same process outlined in "MSDS On-line Print" above). If it is determined that an MSDS sheet is required, a user-defined message (such as "MSDS included") prints under the item description.
3. Preprinted MSDS Sheets Stored in Literature Locations
To use this processing method, the MSDS Processing field on the MSDS Control F/M must be set to L (literature locations used). When a pick ticket or invoice with an MSDS item prints, the system checks to determine if an MSDS sheet is required (following the same process outlined in "MSDS On-line Print" above). If it is determined that an MSDS sheet is required, a user-defined message (such as "MSDS included") prints under the item description along with the actual literature location.
In all cases, the MSDS History File is updated after the Daily Sales Register (DSR) is run.