Use the programs on the Job Cost Invoicing menu to:
Once the Job Posting Register has been run, the transactions for jobs are ready to be invoiced (except fixed contract jobs, which need to have job completion entries made). The Unbilled Cost Report creates report of all transactions for jobs that have not been invoiced. You have a choice of three formats (summary, detail, and detail w/transactions). Once you check what is about to be invoiced for accuracy, the invoices can be created.
Use the Overhead/Burden Consolidation Register to run through the job file and find any job that has the consolidate overhead and burden flag set to Y. Then the program reads through the transaction file for overhead and burden transactions, optionally removes and replaces them with a single consolidated transaction for each.
Invoices are created in the Automatic Job Selection program. It reads through the transaction file and creates invoices for unbilled transactions (viewed in the Unbilled Cost Report).
After invoices are created, they can be modified or deleted in the Individual Job Review program. If you choose to not bill customers for jobs, run Unselect Jobs. This program deletes all the invoices (printed or not) and updates the job cost invoice file.
Use the Selection Edit List to print a list of all invoices and their transaction records. This report shows the change between the billing amount posted and the invoice amount (any changes made through the Individual Job Review).
Invoices can be printed through the Invoice Print program and updated along with all the other job cost files in the Invoice Register.