1. Click Purchase Orders >Cost Contracts> Contract Entry.
2. In the Vendor field, specify the vendor for the cost contract.
3. To add a contract for this vendor, click Add. To edit a contract, highlight it in the browser and click Edit to display the Cost Contract Information screen where you edit the contract expiration date, costing information, or memo. To delete a contract, highlight it in the browser and click Delete.
4. For new contracts specify the following:
the warehouse for this contract. Press F1 for All, F4 to backup, F2 to search for warehouses.
the effective contract date
the item scope of the contract. You can select from I Specific Item, C Cost Class, or A All Items. Press Enter to accept A, the default. If you select I, the next prompt is Item. If you select C, the next prompt is Cost Class. If you select A, the system disables the next prompt.
Specify the item for this contract. Press F2 to search or F4 to back up.
-OR-
Specify the cost class for this contract. Press F2 to search or F4 to back up.
Specify customer number for contracts used for special orders (i.e. a purchase order tied to sales order). If you specify a customer number for the cost contract, then it is available only for special orders for the customer indicated. Press F1 to specify N/A, F2 to search for customers, or F4 to backup.
5. Press Enter to display the Cost Contract Information screen to specify contract detail information.
6. Specify the contract expiration date. Press F1 to specify None or F4 to backup. If the date causes the contract to overlap another contract with the same scope, a message will be given, and a new date must be entered.
7. Select the Required check box to indicate that this is the required cost when selling to this customer.
8. Select the Quantity Breaks check box to include quantity breaks.
If you select the Quantity Breaks check box, for level 1:
Specify the quantity for break 1. Press F1 to specify None or F2 to change the UM, or F4 to backup. You can leave the quantity blank, and if it is, all remaining breaks are disabled and blanked. If this is the first break and the value is left blank, you can still specify a cost. But if you specify a blank in the quantity of subsequent breaks, you cannot specify a cost. The quantity must be greater that the previous break’s quantity. The cost entered should be lower than the previous break’s cost, and if it isn’t, the system displays a message indicating this.
You can press F2-Change UM only for the first break and only when the scope is for a specific item. Press F1 to set the field to blank and move on to next field.
Press F2 to select any valid buying UM for the item. If quantities are already entered, the system converts the quantities to the new UM.
For Break 1, you can press F1 to specify Basis/Multiplier instead. Press F4 to backup.
OR
Enter the basis for the contract cost. You can press F1 to specify a Fixed Cost or F4 to backup. For the Basis you can select from: M--Manual Cost, L--List Price, 1--Quantity Break 1, 2--Quantity Break 2, 3--Quantity Break 3,4--Quantity Break 4, or 5--Quantity Break 5 (if available).
If you specify M, L, or P, the system goes to the Multiplier prompt. The default value is L for the first break, but subsequent breaks default to the previous break’s basis. Options 1-5 are only valid for breaks 2 through 6, and the only ones available are the breaks prior to the current break, so for break 4, you have the option of breaks 1 through 3 as the basis.
OR
Enter a Fixed Cost for the contract cost. The Fixed Cost field is only available if the scope is for a specific item.
9. Specify the contract memo. Press F4 to backup.
10. Press the OK button when you have entered the contract costs details. The system returns you to the Contract Entry screen, where you can add, edit or delete contracts for the specified vendor.
11. When you have finished with contracts for this Vendor, select the Done button. You can specify another vendor or press F4 or the Done button (again) to exit the program.