Use this program to add, change or delete records in the planned special order purchase order file.
In FACTS, you can create planned special order purchase orders by three methods:
To access this program, click Purchase Orders >Planned Special Order PO Entry.
Click field descriptions for information on each field.
Planned special order POs
When a special order planned special order PO record is created, the system checks to make sure that a planned special order transfer record does not already exist for that document/line and that the document/line do not already exist on another planned special order PO record or in the Buyers Control Center (POE400) program. If the planned special order is found already in the BCC, the addition is not allowed and a message is displayed indicating that a BCC record was found. The vendor from the planned special order PO record is updated back to the sales order line. When a planned special order PO record is deleted, the sales order receipt line (SORSOL) vendor field is reset to the item’s primary vendor. In the S column in the browser in the lower portion of the screen you can also review the status of the sales order that created the planned special order PO; the S column displays the sales order status: H-hold, L-locked or D-deleted.
Any planned special order purchase order record must be entirely a special order. Quantity changes are not allowed. The originating doc/line is marked as a special order. If the line is deleted the special order is cleared.
You can edit all planned special order PO entry records through this program (unless the records are also in the Buyers Control Center in conflict with this program), regardless of how you created them.
Using the Planned Special Order PO Report as a worksheet, you can make any necessary changes to the items and quantities calculated by the planned special order order program, before entering them as actual PO’s. If necessary, you can import planned special order PO’s during PO Entry for the vendor and warehouse you selected in the header portion of the screen. Each item on a planned special order purchase order optionally becomes a line-item on the actual purchase order.
In Planned Special Order PO Entry, while viewing the planned special order POs, if the SO is on hold, an asterisk will appear beside the SO Doc number. This asterisk also appears on the Planned Special Order PO Report, and the system prints a caption at the end of the report as follows: *=SALES ORDER CURRENTLY ON HOLD.
You cannot change the return quantity in Purchase Order Entry programs. The serial/lot numbers are displayed from the SOCLOT file and cannot be changed.