Use the PO Vendor Inquiry program to view purchase order information by vendor and warehouse.
When you first access Vendor Inquiry, the upper portion of the screen contains a Go to field, which is used locate specific vendors. You can search for vendors. The Go to field is case sensitive. This means that if you enter v100 to lookup a vendor number when someone entered it as V100, the customer record you are looking for will not appear in the browser.
You can select Filters if you want to limit the number of records that appear in the inquiry browser. You can also click Options>Filter Values. In character mode, press F1.
Sync is a method of connecting the entry programs with information displayed in customer, item and vendor inquiries. It is a helpful feature because it enables you to get real-time information such as customer balances, vendor balances and warehouse quantities, while you are working in entry programs.
Inquiries are synchronized on a per user basis. In other words, if you are signed on to FACTS in one window with one name and signed on in another window with another name, it will appear as if the Sync function is not working.
Processing
The General view displays by default. From the Windows menu, you can select other windows of information to open.
In the Vendor Inquiry program you can access six views of information in the lower portion of the screen. The available views are:
Items, which displays the item number, item description and vendor/item number.
Past purchase orders, which displays past PO information including PO number, receipt number, date received, warehouse code, ship-to, warehouse or direct ship type, buyer and amount.
Purchase orders, which displays purchase order information including document number, type (purchase order, back order, non-invoiced receipt), status (entered but not printed, printed, received, deleted, voided after received), requested date, promised date, warehouse, ship-to location, buyer code and the amount. Job Cost users: If the item was purchased for a job, the job number, cost code, entry memo and bill extension also appears in the view area.
Receipts, which displays purchase order receipts information including document number, receipt number, received date, warehouse, terms code, amount and invoice. The Receipts view displays the receipt in it entirety, including original cost figures and PO receipt all lines.
Ship-from addresses, which displays ship-from information from the vendor ship-from file including ship-from code, freight code, vendor name, contact person and phone number.
Suggested purchase orders, which displays suggested PO information including item number, item description, warehouse code, units, unit of measure, order number, line number for which the suggested PO was created and suggested PO type (R-restocking or S-special order).
Codes, which displays code information including vendor class, terms code, freight code and general ledger posting table.
Contracts, which displays all cost contracts on file for the vendor.
Costing, which displays the vendor’s default cost class, cost hierarchy, and use lowest cost flag.
Notes, which displays the notes for the specified vendor.
User-Defined, which displays data from the User-Defined view of PO Vendor Inquiry comes from the User-Defined view of Vendor F/M (APF910P).
Contacts, which displays the vendor’s phone numbers, contacts, email addresses, Vendor company web site, and any message entered about the vendor (on the Vendor F/M Miscellaneous screen).
Standard Buy, which displays standard buy information for the for each ship-from location for the specified vendor. Highlight a line and click Line Detail to access standard buy lines for the specified ship-from/vendor combination.
Vendor Returns, which displays the return status, item number and description, return quantity and buying UM for the specified vendor.
From the Options menu you can view, change, add, or delete vendor notes for the specified vendor.
Vendor Inquiry menu options