Purchase Order File Maintenances (POS900)

The File Maintenance programs allow you to enter, change and delete data. These programs are used to enter the initial data required to set up the system. You can also add, change and delete the records in a file.

File maintenance programs create the foundation of the FACTS system. They enable you to enter file information (such as customer, item and vendor files) and control how the system processes information, as in SO Static Control.

File Maintenance programs are also referred to as F/Ms for short, these programs often function the same way.

You will use some file maintenance programs, such as Vendor/Item F/M, more often than you use others. In fact, some file maintenance programs, such as PO Static Control F/M, are only used during installation. These programs are accessible from the Infrequent File Maintenances menu.

You can access the following programs from the PO File Maintenances menu.

Vendor/Item F/M (POF910), which is used to create, store and maintain information on items purchased from each vendor.
PO Companion Item Entry (POE151), which is used to designate items or memos to import when a specified item is entered in Purchase Order Entry, PO Receipt Entry, Non PO Receipt or Buyers Control Center. You can indicate whether the import of items/memos is automatic or prompted for each PO Entry program type.
Standard Buy Entry (POE250), which is used to manage item standard buys for a vendor.
Create Vendor/Item Records (POU910), which is used to create, store and maintain information vendor item information on a range of vendors and/or items.
Remove Vendor/Item Records (POU920), which is used to remove groups of records from the vendor/item file.
Manual Cost Change Update (POU930), which is used to change the manual cost stored in the vendor/item file for selected items of a vendor.