Use the non-PO Receipt Entry program to receive purchase order merchandise from purchase orders not generated through the Purchase Orders system. For example, if an order is placed over the phone but never entered into the system, when the merchandise arrives it must be received. Such receipts are assigned non-purchase order numbers.
The non-purchase order number may be manually assigned or automatically assigned by the system. Non-PO numbers begin with the letters, ‘NP’ and behave as follows: the NP portion moves to the left as the number grows past 4 digits, so, the default for non-pos less than or equal to 9999 will be ‘NP4321’ and as the number increases the NP will slide left, like NP54321, NP654321, etc. Smaller numbers are zero filled, like, NP0023, so that there will always be four digits after the NP. The biggest NP number can be NP9999999999 – after that the number will reset to ‘1’, e.g. NP0001.
The PO Receipt Entry and Non-PO Receipt Entry programs allow more than one receipt on a PO without running the PO receipt register in between, based on settings in PO Static Control F/M (POF980). Using the Update feature, when the user (with proper security) accesses the footer, the program provides the option to update the receipt, which adjusts item and warehouse quantities during PO receipt processing. This allows the received items to be sold or shipped immediately. Refer to the PO Receiving Feature: Multiple Receipts on a PO topic for details.
The Non-PO Receipt Entry (POE220) program does not let you receive stocked items into a Radio Beacon Controlled warehouse.
Entering a non-purchase order receipt is similar to entering purchase orders and purchase order receipts. You must enter all header and line-item information before you can exit the document. If you receive serial/lot items, you must also enter the serial or lot numbers.
Receiving Purchase Orders for Non-Stock Items Without a Sales Order Tie
During the quantity validation routines, this program checks the Allow Purchase Without SO flag located on the Main view of Warehouse/Item F/M (ICF920). If the flag is set to "No" and the PO receipt is a request for a positive number of non-stock items, then the system displays a message indicating that non-stock items cannot be purchased without a sales order tie. If the flag is set to "Yes" or the request is for a negative amount of non-stock items, the system completes the purchase order receipt processing for the non-stock items without them being tied to a sales order.
The Non-PO Receipt Entry processing takes place in three sections: Header, items, and footer processing.
Notes
During processing, the system automatically displays urgent notes for purchase order headers and lines, vendors and items based on your settings on the Notes tab of PO Entry Options F/M. Refer to the Viewing/Entering Notes from Purchase Order Programs topic for details.
You can enter document notes for existing non-PO receipt headers and lines. PO Document and line notes are available to view/edit (according to the user’s security) for all open documents. You also have the option to print the note on the Purchase Order. When you run the PO Receipt Register, the system copies document notes to the past PO record.
Non-PO Receiving for Non-Stock Items Without a Sales Order Tie
During the quantity validation routines, this program checks the Allow Purchase Without SO flag located on the Main view of Warehouse/Item F/M (ICF920). If the flag is set to "No" and the Non-PO receipt is a request for a positive number of non-stock items, then the system displays a message indicating that non-stock items cannot be purchased without a sales order tie. If the flag is set to "Yes" or the request is for a negative amount of non-stock items, the system completes the Non-PO receipt processing for the non-stock items without them being tied to a sales order.
You can process returns for temporary items in the Buyers Control Center (POE400), Purchase Order Entry (POE120), Receipt Entry (POE210) and Non-PO Receipt (POE220) programs. Refer to the PO Returns Processing for Temporary Items topic for details.
The upper portion of the screen is called the header portion where you enter the non-PO receipt number, vendor, order date and other general information. Refer to these procedures for more information about Non-PO Receipt Entry header processing:
After the system creates the header record, all header fields except the purchase order number, vendors, and Ship-From are accessible through the change header routine. The PO number, vendor, type, and ship-from values can only be changed by deleting and re-entering the PO. Refer to the Non-PO Receipt Header Information topic for field/field descriptions.
The lower portion is called the line item portion where you enter the item number, quantity and cost. You have the option of changing, adding, removing line items or deleting the non-PO receipt at any time during the entry process.
PO Side Bar
After you specify an item, the PO Side Bar is available from the entry grid to display additional item information. It is tailored for quick item selection and viewing details about purchasing habits for the specified item to facilitate efficient purchasing choices. Click Side Bar Details for more information.
Refer to the Non-PO Receipt Items Information topic for field descriptions.
Refer to these procedures for more information about Non-PO Receipt item processing:
The ending routine consists of final fields prior to completion of the non-PO receipt. The ending routine is not accessible if you have not entered line items for the non-PO receipt. At the end of the ending routine, the new total represents the total amount of the purchase order. Refer to the Non-PO Receipt Footer Information topic for field/field descriptions.
Non-PO Receipt Entry Header field descriptions
Non-PO Receipt Entry Items field descriptions
Non-PO Receipt Entry Footer field descriptions
Creating or changing non-PO receipt information
How to enter non-PO receipt header information
How to enter line items on a non-PO receipt