End of Period Checklist End of Period Checklist Explanation Using Reports
Use this program to close the current purchase orders period and set the period-to-date purchase figures in the vendor/item file to zero. If it is the end of the year, year-to-date figures are rolled to prior year.
To access this program, click Purchase Orders >End of Period >End-of-Period Update.
To run the purchase orders End-of-Period Update, in the End-Of-Period Reports Run field indicate if all reports have been printed. End-of-period reports include the Period Receipts Report, the Period Invoice Receipts Report and the Period Receipts Discrepancy Report. It may also be required to print the Vendor/Item History Report prior to this update as period-to-date figures are included on the report. If N is entered, a message advising that the end-of-period reports should be run is displayed. The user may then continue with the update or choose to exit the program.
Processing Note:
When you access the End of Period Update, the system displays a message indicating the programs that must be run, such as the Receipts Register, before you can run the End of Period Update program.
Run the program indicated in the message and then re-access the End of Period Update to close the current period.
When you run the End of Period Update, the program displays a message indicating the current PO period to be closed, that period-to-date purchase figures will be set to zero, the number of days since the last period closed and any reports that need to be run after processing the update.
Click OK to run the End of Period Update program. The system displays a message asking if you are sure you want to close the period (there is no undo).
Click Yes-Close to run the close the current period.
Viewing reports on screen (using the viewer)