Use this program to run the first program which starts the payroll process by pay cycle. This program creates the standard earnings and deductions (in two work files) for each employee set up in a pay cycle.
Each employee’s standard pay is determined by several factors including information in the employee pay cycle data file and information in the deduction balance file. The Initialize Pay Cycle program builds the hours and earnings/deductions entry file based on information in the employee pay cycle data and deduction balance files. Once this program has been run, a standard payroll has been created. Any changes to the standard payroll can be entered through the Deductions Exception or Earnings Exception Entry programs. A payroll is reviewed before checks are printed by running the Pre-Check Edit List. Pay cycles can be reinitialized up until checks are printed.
If records for the chosen pay cycle already exist in the payroll check file, i.e., checks have been printed, the program is inaccessible. In those cases, checks must be printed for the current information and the Check Register must be updated. When a pay cycle is reinitialized, all changes made to deductions through the Deductions Exception Entry program and all changes made to earnings through the Earnings Exception Entry program are lost. Each time a pay cycle is (re)initialized, only the standard earnings and deductions from the employee’s pay cycle file are created (in the two work files).
Click field descriptions for information on each field.