Use these fields to void check.
1. Pay Cycle
Specify a pay cycle in which the employee belongs for this void check. The entry must be a valid pay cycle.
2. Check Type
The check type is set to Void by the system and is displayed.
3. Check Number
Specify the check number of the void check (1-999999). If there is a void check with this number in this pay cycle, all screen information is displayed.
4. Employee
Specify the valid employee number for this check.
5. Check date.
Specify the date this check was voided.
6. Bank ID
Specify the valid bank ID on which this check was written (2 characters).
At this point, if the check entered is on file in the check history file, all hours, earnings and deductions information from that record are displayed. Amounts are displayed as negative numbers.
Void this check?
Specify Y or N to indicate if this is the correct check to void. If N is field, the screen is cleared and the program returns to the pay cycle field #1. If Y is entered the check is voided. Once a check is voided, only fields #6 and #9 can be changed.
NOTE: If you are using automatic calculation and a void check causes an employee’s total earnings to fall below one of the tax cutoff limits (unlimited for Medicare and $60,600 for Social Security), then that check must be run through the Check Register before any other checks are entered for that employee.
If the check entered is not on file in the check history file, these fields are available:
Add anyway?
Specify N or YES to determine if entry of this void check should continue.
If you specify Yes, these fields are available:
NOTE: All hours, earnings and deductions, and matching amounts should be displayed as a negative (i.e., -10). The system assigns a negative symbol automatically.
7. Earnings GL Posting Table
This field is skipped unless the void check is manually entered. Specify a valid earnings GL posting table for this check. The entry must be a valid GL posting table.Press Enter to default to the employee’s standard earnings GL posting table.
8. Deductions GL Posting Table
This field is skipped unless the void check is manually entered. Specify a valid deductions GL posting table for this check. The entry must be a valid GL posting table. Press Enter to default to the employee’s standard deductions GL posting table.
9. Department
This field is skipped unless the void check is manually entered. Specify the department in which the employee worked for this check. The entry must be a valid department. Press Enter to default to the employee’s standard department.
10-15. Hours
For each hours code, enter the number of hours worked (+/-999.99). Press Enter to default to 0.
16-20. Earnings
For each earnings code, enter the amount earned (+/-999999.99). Press Enter to default to 0, if no hours were entered. If hours were entered, an earnings amount is required.
21. Automatic calculation of deductions?
Specify N or Y to indicate if tax and other deductions should be calculated by the system according to the employee pay cycle record and appropriate tax files. Press Enter to default to N and you must enter deductions.
22-37. Deductions
If automatic calculation is not selected, enter the amount of deductions (+/-999999.99).
Check amount
The system calculates and displays the check amount based on the above information. This amount cannot be changed. Only earnings and deductions amounts can be changed.