Use this program to print yearly W-2s for all employees.
Although the report can be printed at any time (as long as the capture W-2 information program has been run, prior to printing), report information is incomplete until the last payroll of the year is run and the Check Register updated. The W-2 capture must be run before the end-of-period (year) update so that the W-2s can print.
One form is printed for each employee and each of the employee’s state and local codes. W-2 forms are printed in alphabetical order.
The W-2 print allows the W-2s to be printed in alpha sort order, as the IRS prefers. Since this is the preferred method, the default print order is alpha sort.
When printing W-2’s, align the printer with box a. Control Number.
Click field descriptions for information on each field.