A department is a memo field used to describe in what department (sales, marketing, administrative) the employee works within the company. Departments may print on the Employee Listing. Departments in office automation are not tied in with GL departments.

Employees are set up through the OA Employee F/M program. Each employee is assigned a valid user code. When a user signs on, the system recognizes the employee assigned to the user code.

In the FACTS graphical user interface, the buttons located at the bottom of the screen and sometimes next to fields. Pressing one of these buttons performs an action in either the program or the field.

A general message is a message sent to an employee other than a phone message. A general message may be sent to an individual employee or a group of employees through the General Message Entry program.

Group codes are set up through the Group Code F/M. Group codes are used to categorize employees so that OA mail messages can be easily sent to a group. For example, all employees in the sales department could be in a sales group. A message may then be sent to one group rather than to each of the employees when a sales meeting is announced.

An acronym that stands for graphical user interface.

Label codes are set up through the Mailing Label F/M. A label code is assigned to each company name and address entered in the system that prints a label for mailing purposes.

Mail codes are set up through the Mail Code F/M. Mail codes are used to identify types of mailings (general company mailings, customers, prospects, etc.).

The office directory, set up through the Office Phone Directory F/M, contains company names, addresses, phone numbers and contacts. The office directory is available for display for all employees through the Phone Directory Search, and may be printed through the Telephone Directory Print.

The personal directory, set up through the Personal Phone Directory F/M, contains names, address, phone numbers and contacts for each employee in office automation to access. The personal directory is available for display through the Phone Directory Search and may be printed through the Telephone Directory Print.

A phone message may be sent to an individual employee through the Phone Message Entry program.

An element of a window in all GUI software. Title bars most often display the software logo, the name of the software and the program or file that you are working in.

User codes are set up through the SM User Code F/M. User codes are set up for users to sign on the system. Without a user code, the FACTS menus are not accessible.