The AP Nonstatic Control Record is critical to the AP System. The record contains information that the AP System references as it performs various functions.
CAUTION! It is strongly advised that a password be employed on this program. Changes should be made only with extreme caution and under the supervision of your Affiliate.
An * indicates that changing the field after initial installation may have serious repercussions. Please talk to your Affiliate before you make any changes.
Access this program by choosing Accounts Payable-->Infrequent File Maintenances-->Nonstatic Control F/M.
*1. Current AP balance
This field should initially be set to 0. It will be updated by the system when documents are entered, checks are written or the Vendor Balancing Register is run. Press Enter (CR) to initially default to 0.
2. Current AP period
Enter the current accounts payable period (PPYY). Press Enter (CR) to initially default to the current GL period and must be in the current or next GL period. After initial entry, this field will be updated by the End-of-Period Update program.
3. Date of last End-of-Period Update
Enter the date of the last End-of-Period Update in accounts payable. After the initial entry, this field will be updated by the End-of-Period Update program. Press Enter (CR) to initially default to 010100.
4. Last recurring post date
Enter the date of the last recurring payables posting. After initial entry, this field will be updated by the Post Recurring Payables Update program. Press F1 to default to NA (not applicable). Press Enter (CR) to initially default to NA.
The system uses the following fields to track register numbers, and it maintains the information that appears in these fields.
*5-10. Register numbers
These numbers keep track of the last register number used. As a register is updated, the last number used is incremented by one. Upon installation, these fields should be set to 0. These fields will automatically be updated through normal processing. Press Enter (CR) to initially default to 0.
11. Last vendor number used
Enter the last vendor number used when the system automatically assigns vendor numbers in the Vendor F/M. If F1-NEXT is used to enter the vendor number in the Vendor F/M, the first vendor number will be 1. Press Enter (CR) to initially default to blank.