AP Document Change F/M (APF110)

Use this program to change the following information about a document in the Open Documents file.

Current discount
Purchase order number
Entry date
Due date
Discount due date
Entry period
Memo
Document group

You can change any of the fields listed above without affecting the amount of the document or the General Ledger distribution.

Access this program by choosing Accounts Payable-->Document Entry-->Document Change F/M.

Ü To change dollar amounts in the document or General Ledger expense distribution, use the Document Adjustment Entry program and then run the Document Entry & Adjustments Register.

Use the following fields to change dates and other information on AP Documents without running the Entry and Adjustments register:

To modify a new vendor/document combination, select $image\new_rec_shg.gif$ New.

1. Vendor #

You can scroll through documents by vendor and document number combination. Press F3 or $image\ex_allft_shg.gif$ to view the first record on file. Press Enter (CR) or $image\excl_right_shg.gif$ to or scroll to the next record. Press F2 or $image\find_shg.gif$ to search by vendor number.

2. Document #

3. The following information appears for each document but cannot be changed from this program:

Document type Last sequence number

Original amount Register Number

Original discount GL Table

Current amount Branch

4. Current Discount

The current discount associated with this document. (0.00 to invoice amount).

5. PO #

The purchase order number associated with this document. You can enter up to 6 characters.

6. Entry date

The entry date for this document.

7. Due date

The due date associated with this document.

8. Discount due date

The new due date for any discounts.

9. Entry period

The period in which the document was entered (PPYY). The entry period must coincide with the entry date.

10. Memo

The memo that appears in the header portion on the check. You can enter up to 25 characters.

11. Document group

The document group code (up to 2 characters) for this character. Document groups are established in Vendor F/M.

You can select:

$image\save_shg.gif$ Save to save or changes.

Delete to delete the vendor and document number record information.

$image\exit_shg.gif$ Exit to exit the program.

$image\new_rec_shg.gif$ New to open a different document.