1. Access this program by choosing Account Payable--> End of Period-->Vendor Ledgercard Removal.
2. In the Order field, select the order to use when removing the ledgercards. You can select V for vendor code, A for Alpha, or C for vendor class order. Press F4 to exit the program.
3. In the Beginning field, enter the number of the beginning order choice to remove.
4. In the Ending field, enter the number of the ending order choice for the removal range.
5. In the Cutoff Date field, enter the last transaction cutoff date. Records will be removed through this date. Press Enter (CR) to default to the ending date of the last general ledger period closed.
6. In the Keep field, enter the minimum number of ledger cards to keep on file per vendor regardless of the entered cutoff date (1-99). Press Enter (CR) to default to NO MINIMUM.
7. When the system displays the message: End of Fields. Enter Yes to Continue, F4 to backup, enter Yes to remove the records and update the system, press F4 to backup and change the field values, or press F4 twice to exit the program.
8. If you enter Yes, the system displays the criteria you entered in the upper portion of the screen and processing information in the lower portion of the screen. When the program is complete the system displays a message telling you how many records were removed and then exits the program.