Aging Control F/M (ARF962)

Use this program to create and maintain aging information used to print the Aged Trial Balance and statement forms.

The information in this file is used to determine column headings, aging breaks, and the correct columns for open receivables.

For more information how to use maintenances, refer to the following topics:

How to use file maintenance programs

Access this program by choosing Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Aging Control F/M.

The following fields are involved in creating an aging control record:

1. Age On Due/Invoice Date

Enter whether aging is based on the Due date or Invoice date. Press Enter (CR) to initially default to D.

2. Credits - Off Old/Aged/Current

Enter whether credit memos are to be subtracted from the Oldest invoice, to be Aged just like invoices, or to be treated as Current when printing the Aged Trial Balance and statement forms. Press Enter (CR) to initially default to O.

3. Default Credit Check Days

Enter the default maximum days past the aging date (as set in the Age on Due/Invoice Date field) before the credit check fails. Enter 999 to default to ‘None’. The system uses this value as the default when new customer records are created, either through the file maintenance programs or when converting a TeleFACTS prospect to a customer.

4. Number Of Aging Columns

Enter the number of aging columns (1-5). Press Enter (CR) to initially default to 5.

5. Days Past Date, Break 1 Through Break 5

Enter the maximum number of days past due or invoice date (whichever was entered in field #1 ) a document must be to fall into each aging column. Press Enter (CR) to initially default to 0 for break 1, 30 for break 2, 60 for break 3, 90 for break 4, and 999 for break 5.

6. Column Heading Break 1 Through Break 5

Enter the column heading for each break to appear on the Aged Trial Balance (up to 11 characters). These break headings should correspond with the number of days past date breaks (fields #5-9). Press Enter (CR) to initially default to current for break 1, 30 for break 2, 31-60 for break 3, 61-90 for break 4, over 90 for break 5.

An example of the days past date and column heading is if the first column heading is current, then it is based on due date; if it is zero days past the due date, then it is a current document. If the maximum days past date is 30, then it would fall in the column of 0-30 days past due, etc.