Use this program to create and maintain the service charge control record.
Establish service charge information to be used for each customer in the case of late payment. The options include the following:
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
Access this program by choosing Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Service Charge Control F/M.
1. # Service Charges/Year
Enter the number of service charges that are charged per year (0-99). Press Enter (CR) to initially default to 0. If 0 is entered, the remaining fields are skipped.
2. Base On Due/Invoice Date
Enter whether service charges are based on Invoice date or Due date. Press Enter (CR) to initially default to I.
3. Credits - Age/Include All
Enter whether to A-age or I-include all credit memos as current. This determines how credit memos are applied to receivables in terms of service charges. Age means to age credit memos so they apply to documents in their aged-time period (example: 60 - 90 days). The amount left outstanding is used as the basis of the service charge for that period. Include all credits means that all credits together are applied to all receivables and the amount left outstanding is used as the basis of the service charge as a total for all aged-time periods. Press Enter (CR) to initially default to A.
4. Charge SC On Service Chgs (Service Charges)
Indicate whether to charge service charges on previous service charges. Press Enter (CR) to initially default to selected.
5. Minimum Days Between SC (Service Charges)
Enter the minimum number of days between Service Charge Registers (0-999). Press Enter (CR) to initially default to 0.
6. Maximum Days Between SC (Service Charges)
Enter the maximum number of days between Service Charge Registers (0-999). Press Enter (CR) to initially default to 0.
7. Days From SC (Service Charges) To Due Date
Enter the number of days from the service charge date to the due date of the new service charge (0-99). Press Enter (CR) to initially default to 0 indicating the service charge due date is the date the Service Charge Register is run.
8. Days Past Date To Charge SC (Service Charges)
Enter the number of days past the due date or invoice date (depending on entry in field #2) a document must be to receive a service charge (0-99). Press Enter (CR) to default to 0 initially.
9. Annual % Rate
Enter the annual percentage rate to charge for the service charge (0- 99.99). The actual amount charged each time depends on this rate and the number of charges per year. Press Enter (CR) to initially default to 0.
10. Minimum SC (Service Charges) To Bill
Enter the minimum dollar amount of a service charge to be billed (0-99.99). For example, if you want to charge a minimum of $.50 and the charge generated is to $.45, then $.50 would be charged if entered here. Press Enter (CR) to initially default to 0.
11. Minimum Amt (Amount) To Charge SC (Service Charges)
Enter the minimum amount of receivables to be charged a service charge (0-99.99). For example, if the customer owes $2.00, a service charge may not be desired. Press Enter (CR) to initially default to 0.
12. Date of Last SC (Service Charges) Register
Enter the date of the last Service Charge Register. This is maintained by the system and is set to the date service charges were last issued. This date must be no older than the maximum days between charges (field #6) from the date of your next service charge.
13. Last SC (Service Charges) Doc # (Document Number) Used
Enter the last service charge document number used. The number is maintained by the system. Press Enter (CR) to initially default to 0. This document number is used to identify the new open item created by the Service Charge Register.