to search.
Use this program to create and maintain the terms code file. You establish your company’s own set of valid terms codes to be assigned to each customer as a default value in sales order entry and AR invoice programs. The terms codes are used to determine due date, discount date and terms discount during the update portion of the SO Daily Sales Register, AR Sales Register and JC Invoice Register.
Access this program by choosing Accounts Receivable-->File Maintenances-->Infrequent File Maintenances-->Terms Code F/M.
For more information how to use maintenances, refer to the following topics:
How to use file maintenance programs
1.* Terms Code
Enter the terms code (up to 2 characters). Press F2 or
to search.
2. Terms Description
Enter the description of the terms code (up to 15 characters).
3.* Terms Type
Enter payment Due on a certain date of the month, payment due in a set Number of days, payment due on a Specific date or Cash terms code (will not post to accounts receivable). Press Enter (CR) to initially default to D.
4. # of Payments
Enter the number of payments expected (1-12). Press Enter (CR) to default to 1. Example, if terms are Net 30, 60, 90 then three payments will be made.
5. Discount %
Enter the terms discount % if applicable (.00-99.99). Example, enter a 2% discount as 2.0. Press Enter (CR) to initially default to 0.
6. First Net Due Date
Enter either the day of the month or the number of days until due if D or N was selected for field #3. If S was selected, this field is skipped. Press Enter (CR) to initially default to 0.
7. First Discount Due Date
If a discount percent was entered in field #5, enter the day of the month or the number of days that will entitle the customer to a discount. If no discount percentage is entered, this field is skipped. Press Enter (CR) to initially default to 0. If S or C was selected in field #3, this field is skipped.
8. Cutoff Day Current Month
This field is only valid if D was entered in field #3. Enter the day (invoice date) before which the due date will still be due in the current month. If this is set to zero, the invoice will never be due in the current month. If this is set to 5, the due date will only be in the current month if the invoice date is the 1st - 4th of the month. For example, if the terms are 2% 10th Net 30th and anything invoiced after the 4th is due the next (following) month, the cutoff would be set to 5. If invoiced on September 4th the discount due date is September 10th and the net due is September 30th. If invoiced on September 5th the discount due date is October 10th and the net due date is October 30th.
9. Cutoff Day Next Month
This field is only valid if D was entered in field #3. Enter the day (invoice date) before which the due date will be in the next month. If this is set to 25, the due date will only be in the next month if the invoice date is between the cutoff for the current month and the 25th of the month. For example, if the terms are 2% 10th Net 30th and anything invoiced after the 25th is due in two months, the cutoff would be set to 25. If invoiced on September 24th the discount due date is October 10th and the net due date is October 30th. If invoiced on September 25th the discount due date is November 10th and the net due date is November 30th.
10. Subsequent Due
Enter either the day of the month or number of days when subsequent payments are due (1-31). This field is used only for terms codes with multiple payments. Press Enter (CR) to initially default to 0. If 1 was entered in field #4, this field is skipped.
11. Subsequent Dscnt Due (Subsequent Discount Due)
Enter either the day of the month or number of days that will entitle the customer to a discount (1-31). This field is used only for terms codes with multiple payments. If 1 was entered in field #4, this field is skipped.
12. Specific Date Due
Enter the specific date on which payment is due if S was chosen in field #3. If S was not selected, this field is skipped.
13. Specific Dscnt Date (Specific Discount Date)
Enter the specific due date on or before which payment must be made to take a discount if S was selected in field #3. If S was not selected, field is skipped.
14. General Ledger #
If C was not selected in field #3, this field is skipped. Enter the cash GL account number when printing and updating the AR Register Sales and the SO Daily Sales Register. The number entered must be a valid GL number. Press F2 or
to search. Press F1 or
to default to BANK indicating that the GL number to post cash to is determined by the bank. The bank used is found in the branch record (Branch F/M) for the warehouse the invoice is issued from. If you do choose BANK, then the bank account balances are updated through the SO Daily Sales Register.