Open Receivables Report (ARR710)

Using Reports

Use this program to print an Open Receivables Report from the information stored in the open documents file.

Report information includes the following:

• Summary: For each customer, the customer number, name, and balance.
  
• Summary mode prints the indicator, *Disputed Invoices*, when a customer has any disputed invoices on file, unless the report is to print disputed invoices only (then the indicator is not needed). If the report is printing disputed invoices only, this will be indicated at the top of the first page. The Disputed Invoices indicator prints next to or in the same position as the Returns Pending Credit indicator.
  
• Summary mode prints the indicator, *Over Credit Limit of [dollar value]*, when a customer is over their credit limit. The Over Credit Limit of [dollar value] indicator prints after or in the same position as the Returns Pending Credit indicator. The open documents balance also prints since it is included in the credit limit equation.
  
• Detail: All open documents for each customer. Printed information consists of document number, disputed invoice marker, over credit limit indicator, type, entry period, entry date, original amount, original discount amount, transaction total amount and current balance.
  
• Detail with transactions: Everything in the detail report plus the date, register number, payment amount, discount amount, and adjustment amount of each transaction of each document.
  
• *Returns Pending Credit* prints underneath the customer’s name if there are open customer returns documents for the customer listed on the report.
  
• The total number of customers listed is also included along with customer and report totals.
  

Access this program by choosing Accounts Receivable-->Reports & Prints-->Open Receivables Report..

To print an Open Receivables Report:

1. Select the order in to print the report. The options are Customer, Alpha, Salesperson/Territory and Customer Class (K).

2. Select the beginning order choice to print. For instance, if you set the report to print in Customer order, select the first customer that should appear. Press F1 or to default to FIRST. Press F2 or to search by customers, salespeople and classes.

3. Select the ending order choice to print. For instance, if you set the report to print in Customer order, select the last customer that should appear. Press F1 or to default to LAST. Press F2 or to search by customers, salespeople and classes.

4. Select which branches to include. The entry must be a valid in the system. The program defaults to the branch assigned to the terminal. Press F1 or to default to ALL. Press F2 or to search.

5. Enter, side by side, the document types to include on the report. The options are OA-on account, IN-invoices, SC-service charges, CM-credit memos, and/or RC-returned check document types. Press F1 or to default to ALL.

6. Enter whether to include All documents, Only open documents or Zero balance documents. The program defaults to ALL balances.

7. Include next period documents and transactions on the report by selecting the Next Period checkbox or omit them by not selecting Next Period. The program defaults to selected.

8. Indicate whether to check if the customer is over their credit limit by selecting the Credit Limit Check checkbox, or leave it unselected to skip the credit limit check.

9. Select the Disputed Only checkbox to run the report for disputed invoices only.

10.  Select the report’s scope. Enter Summary, Detail or detail with Transaction information. The program defaults to S.

11. Select OK or press Enter (CR) to run the report.

See Also

Using Reports

Using print options

Using report templates

Viewing reports on screen (using the viewer)

Using reports and prints as audit trails