Adjustment codes are created and maintained through AR Adjustment Code F/M. Each adjustment code has an assigned general ledger account number.

Bank codes are created and maintained through SM Bank and Check System.

The number used to identify each deposit currently entered in the Cash Receipts & Adjustments Entry program. Through the use of batches, multiple users may enter deposits into the Cash Receipts & Adjustments Entry program simultaneously.

Branch number is used throughout the FACTS system. Branches may be referred to as stores or profit centers, divisions within an organization. The system will default various branch prompts to the branch set up in System Management Terminal F/M for each user. The posting tables for each module may be set up so that the branch number is automatically inserted into the General Ledger Account number when the system creates its journal entries. Inquiries and reports may be run by branch.

UPS charges different shipping rates based upon whether the delivery is to a commercial or residential location. The prompt for Com/Res applies only for some delivery zones.

The digit (0-9) attached to the end of each document (invoice) number in the open documents file. Invoices with a terms code indicating one payment are always assigned the continuation number zero. Each payment of an invoice, as indicated by the terms code, adds to the continuation numbers. Example: the terms code is called 03 with a description of Net 30, 60, 90 days. The invoice #1234 is broken down into three payments: the first is due in 30 days; the second is due in 60 days; and the third is due in 90 days. The system posts the following three invoices with three due dates to the open documents file in AR: Invoice Due Date in Number of Days C 1234-0 30 1234-1 60 1234-2 90

Customer classes are set up through the AR Customer Class F/M program. Customer classes are used as a way of categorizing customers. The length of the customer class is up to three characters (alphanumeric, user-defined). Each customer is assigned a customer class for reporting purposes in AR and contract pricing in SO.

The customer price class is used to group customers for use in contract pricing, costs and prices updates, and reporting purposes.

GL departments are used to track revenues and expenses by division. The GL department is imbedded in the G/L number for posting purposes. General ledger financial reports may be printed by department.

Documents numbers are uniquely assigned numbers, used throughout the FACTS system to track various invoices, sales orders, jobs, etc. These document numbers are updated by the various registers and become part of the historical data.

Past due notices sent to customers with delinquent accounts. The FACTS user may define up to five letters to be used. Customers are flagged as to whether they will receive dunning letters. The system keeps track of the last dunning letter sent to each customer.

General Ledger account numbers are created/maintained through General Ledger Account F/M. General ledger numbers are used throughout the FACTS System to track every transaction which affects assets, liabilities, capital, revenues or expenses.

Geography code is a five-character (alphanumeric) demographic code assigned to each customer. The FACTS user may specify a range of geography codes when selecting to print the Customer Listing. This code is optional and may be left blank. The most common use of this code is to break the customer base up according to geographic location: Northeast, Northwest, Central, Southeast, Southwest, etc.

GL posting tables are set up through the AR GL Posting Table F/M program. The length of the GL posting table is up to three characters (alphanumeric, user-defined). Each customer is assigned to a GL posting table for purposes of posting AR transactions to general ledger.

Grace period is the number of days grace given to a customer before charging a service charge.

Customers are flagged as inactive when they have not purchased any goods within a specified date range. The Inactive Customer Listing may be printed in order to determine whether to leave these customers on file or purge them from the system.

Invoice discounts can be based on either a percentage of the merchandise total or a dollar amount subtracted from the merchandise total.

Journal numbers are used for separating journal entries in general ledger by type of entry (example: sales, payroll, receivables, etc.). Each module when set up determines the journal number to post the transactions of that module to in general ledger.

Customer ledgercards provide a detailed history of every transaction for a customer (i.e., any invoices or credit memos billed, cash or checks received, service charges billed, returned checks). Each customer record can be flagged whether or not to store ledgercards. Ledgercard information is available for display through the Customer Inquiry and may be printed through the Customer Ledgercards print. Ledgercards may be removed through the Customer Ledgercard Removal program.

On Account refers to a customer’s credit balance. Throughout the various entry programs, the system allows the difference between a check amount and the distributed amount (or the amount applied to an open document) to be placed on account for the customer.

A recurring invoice is a repetitive charge over an interval of time. Service contracts or maintenance agreements are two examples of recurring invoices. The FACTS system allows these charges to be entered into the system once, and FACTS posts the recurring invoice automatically.

Regions are set up through the AR Region F/M. Regions may be referred to as vicinities or districts to which salespeople are assigned.

The route code is used so that customers can be grouped by geographic location for efficient delivery purposes.

Salesperson/territories are set up through the AR Salesperson/Territory F/M program. Salesperson/territories may be used for commission and reporting purposes. Each customer is assigned a salesperson/territory.

Sequence numbers, used in Recurring Invoice Entry, allow up to 99 different invoices per customer. Each invoice is given a unique sequence number.

The carrier for the freight. The method of transportation for the purchase order.

Ship-To records are set up through Accounts Receivable Ship-To F/M. Invoices can be sent to the customer’s address stored in the AR Customer File or to a different billing and shipping address.

The statement code is used to flag customer records for statement printing. The Statement Print program prompts for which statement codes to print.

Tax codes are set up through the AR Tax Code F/M program. Tax codes determine the amount of tax to charge on an invoice. Tax codes may be up to eight alphanumeric characters, referring to state, county and locality. Each customer is assigned a tax code for reporting sales tax.

Each tax code may be assigned up to three tax rates: H-high, L-low and X-exempt. Within the same tax code, different customers are eligible for different rates. When assigning tax codes to customers, the tax rate is also assigned. If a tax code has only one rate, use the high rate.

Terms codes are created and maintained through Account Payable Terms Code F/M and Accounts Receivable Terms Code F/M. Terms codes are used in calculating invoice due dates, and discount information.

The United Parcel Service zone based upon the zip code location of the prospect or customer.