Document Entry, which also includes the Recurring Document Entry subsystem. This is where you enter AP invoices. Invoices that you enter on a regular basis can be set up in the Recurring Invoices subsystem to cut down on data entry.

Payment & Hold Selection, which enables you to select invoices for payment. Invoices that have been entered through Document Entry or Recurring Document Entry must be selected before you can run checks.

Checks subsystem, which allows you to print, and if necessary, reprint checks and then update the AP system when you are satisfied that the checks are correct.

AP Inquiries, which gives you a quick way to find current and past information on vendors.

AP Reports & Prints have the option of printing in vendor number, alpha, or vendor class order. In addition to the order, you can choose the range to print. For example, if you choose to print the Aged Payables Report, you can set the report to start printing at one vendor class and end at another.

End of Period contains programs that you should run to close the module correctly at the end of each period. There is an end-of-period checklist provided later in this section that contains the procedures used to close the AP module. Some programs are optional, such as the Period Check Register, and others are required, such as the Register History Report. The end-of-period menu programs provide you with a complete audit trail of the AP balance.

File Maintenances enable you to enter, change and delete data. These programs are used to enter the initial data required to set up the system. You can add, change and delete the records in a file. You will use some file maintenance programs, such as Vendor F/M, during live processing more than others. The system also contains an additional maintenances sub-menu; the programs are Infrequent File Maintenances. These infrequent file maintenances (found on the Infrequent File Maintenances menu) are used mostly during installation.