Each fax is assigned to a batch number. A batch may contain from 1 to 9999 fax recipients. The batch consists of a global header for all recipients in the batch, and a line item to designate each recipient of the fax.

Branches may be referred to as stores or profit centers. The length of the branch code is two digits (01-99, user defined). Branches are set up through the SM branch F/M program. Each fax directory record is assigned to a branch, and the fax directory search is delimited by branch.

When more than one fax recipient is included in a batch, transmission of the batch is referred to as a broadcast fax.

The fax directory class is a feature that provides an easy method to categorize fax records for preparing and sending fax requests. The length of the class code is 3 characters. For example, all customers can be assigned to a specific class by sales region. Class and assign that class to their fax records. This would allow you to easily select all customers in that region to receive a fax you are preparing by selecting that class code.

The fax cover page is a feature that allows you to design as many different fax cover pages as you require. The length of the cover page code is 4 characters. You may select one fax cover page to include with each fax request in a batch, or you can select a different cover page for each fax recipient in a batch. When you design the cover page, you may include text, expanded text, graphics files, text files and bars. You may also select to imbed data fields on the cover pages to identify the sender, recipient, preparation date, transmission time and date, etc.

There are two dialing prefixes used in the Faxlink system. In static control F/M you can designate a prefix necessary for dialing out on your phone system. For example, if you must dial a 9 to get a dial tone, the prefix 9, would be entered in static control F/M. When you enter the fax phone number in fax directory F/M and fax information entry, you must enter any necessary prefix for long distance dialing.

In static control F/M you can designate how any suffix necessary for dialing out on your phone system is to be used. For example, if you must enter a billing code after dialing any phone number, you would designate that the suffix is used for all calls. When you enter a fax request in the fax information entry program, you may enter any necessary suffix for dialing out. The flag in static control F/M designates how the suffix is used.

The dots per inch defines the resolution for virtual dimensions of a fax sheet. Normal fax resolution is 100 dpi vertical by 200 dpi horizontal. Also see fine mode.

THE TERM FAX IS SLANG FOR FACSIMILE. FAX ACTUALLY REFERS TO A COLLECTION OF TECHNOLOGIES TO FIRST SCAN A PAPER DOCUMENT AND THEN CONVERTS THE DIGITAL IMAGE TO ANALOG FORM. THE FAX MACHINE THEN DIALS AND COMMUNICATES THE DATA TO A REMOTE FAX MACHINE. The FaxLink System uses processes to emulate the fax technologies. When you prepare a fax, it is converted to an image format (fax file) that is suitable for transmitting to a fax machine. When the fax request is complete, it is submitted to the fax system queue. The fax server process controls the fax system queue for transmitting the fax to the designated recipient.

The fax administrator is the person responsible for maintaining the FaxLink system.

The fax directory record is a record in a database that contains the necessary information for preparing a fax request, such as the local or long distance fax number, the company name, address, and contact. you can assign up to 5 different classes to a fax record to facilitate preparation of fax requests for a designated fax class.

Fax options allow you to define additional parameters for preparing and sending fax requests. The length of the option code is 1 character. The option may define such things as sending the fax in fine mode or placing the fax on a preprinted form when it is being prepared. You may assign up to 10 option codes to a batch of fax requests at the time you are preparing them. Fax options can be set up for the preparation or sending of the fax, and generally allow you to implement a command.

This term is used to define the resolution of a fax sheet. Normal fax resolution is 100 dpi vertical by 200 dpi horizontal. Fine mode is double the normal vertical resolution (or 200 dpi).

The global memo is a note that you can enter for all fax recipients in a batch. The memo can contain up to 999 lines with 75 characters per line. The memo prints on the fax cover after all cover page elements.

The fax group is a feature that provides an easy method of combining multiple fax records for preparing and sending fax requests. The length of the group code is 3 characters. Each group code may contain up to 40 members. A member may be any fax directory record, only customer associated fax directory records, only vendor associated fax records, a fax class or another fax group. For example, you may define a separate class code for each sales region. You may then define a group to combine all class codes for all sales regions. This allows you to easily select all customers in all regions to receive a fax you are preparing by selecting that group code.

A preprinted form is any form that contains text and blank space where you enter information. For example, an invoice and a purchase order are preprinted forms. In FaxLink you can define a preprinted form as a fax file, and then place a fax request on the form.

A fax recipient is the destination or receiver of the fax.

The recipient memo is a note that you can enter for an individual fax recipient in a batch. The memo can contain up to 999 lines with 75 characters per line. The memo prints on the fax cover for the designated fax recipient after all cover page elements and any global memo.

The retry schedule is used when a fax request cannot be sent because of a transmission error, such as a busy signal or out of paper condition at the receiving fax. The retry schedule defines the number of attempts that should be made, and the time interval between attempts. The retry schedule can be changed in Fax System Queue Inquiry (FLI610).

The router is a daemon process used in the FaxLink System for processing faxes after they have been received. A routing rule file determines how the inbound faxes are to be processed.

The server is a daemon process used in the FaxLink System which interfaces to the fax modems. It monitors the fax modem waiting for calls to arrive, and monitors a control file that is waiting for outbound fax requests to appear. You can define up to 20 fax servers for processing. The length of each defined server code is up to 3 characters in the range of 0 to 127.

The FaxLink System uses a system queue to hold faxes that are ready for transmission. The fax server processes each fax request based on their designated transmission time and priority. If an attempt to send a fax is unsuccessful, the retry schedule is invoked and the server will make another attempt at the next time specified. Fax requests are removed from the queue after they have been successfully transmitted, and a one-line summary is written to the audit log.

The server and router processes write trace logs of activity from start up to reading the configuration file that determines how they will act. As fax processing occurs, this activity is also written to the logs. The server logs are named Faxlog.n where n is the number of the server. The router log is named routelog. The logs are cleared each time the server or router is restarted. If the servers and router are run for long periods of time, the fax administrator may need to clear them manually.

The TSI is information sent from one fax machine to another subscriber that identifies the sender of the fax. The TSI is a T.30 protocol for fax machines as part of the standards set by the CCITT.

An information block found on the top of a fax that usually contains information such as company name, date and time, and the originating fax number. Within FAXFX this information is also known as the “id_strip.”