to search.
Use this program to enter the physical count of each item taken during physical inventory.
Prior to entering counts, the count sheets must be printed and on hand or available quantities captured (which type, available or on hand, is determined in the IC Static Control F/M).
The program allows you to enter counts in the same order in which the count sheets were printed based on the item type prompt. After you enter the counts, run the Discrepancy Report and update inventory. Items may be displayed and counts entered either individually or sequentially in the order they printed on the count sheet. If a count has already been entered for a particular item, you can either change it or display the next record. This allows you to page through the file, checking for missed or incorrect entries.
A scrolling feature displays the most recent transactions recorded at the bottom portion of the screen. This provides additional safeguards against user error due to oversight or transaction duplication.
Enter counts for all items before you print a Discrepancy Report or run the Update Inventory program.
The Enter Counts (ICE510) program does not allow entry of counts to a Radio Beacon controlled warehouse.
To access this program, choose Inventory Control-->Physical Inventory -->Enter Count.
1. Warehouse
Enter the warehouse for which the physical inventory is being taken. The entry must be a valid warehouse code. Press Enter (CR) to default to the warehouse assigned to the terminal. Press F2 or
to search.
2. Item Type
From the drop-down list, select the item type to enter counts for: Stocked items and/or Nonstocked items. Press Enter (CR) to default to SN.
3. Item
Enter the item number for which the count is to be entered. The entry must be a valid item number. This displays the item, description, stocking unit of measure, serial/lot number (if applicable), capture date, location and captured quantity. If the count has already been entered at least once, the recorded count is also displayed. Press Enter (CR) to default to the next item captured (same order as count sheets). Press F2 or
to search.
NOTE: The item entered may be an item that was not captured since it may be an item that was found on the shelf but was not captured. An example would be an item assigned to the incorrect bin location. If an uncaptured item is entered, indicate whether the item should be added. If you do not select this checkbox, the program returns to the item number field. If you do not select this checkbox, the message Caution! Inventory quantities will be affected! is displayed. The amount as of the capture date, i.e. captured amount, must be entered. The program then proceeds to the next prompt.
4. Location
Enter or modify bin location for the item.
As records are displayed on the screen, the location label displays as either "PRI LOC" or "ALT LOC". If the location is not the primary location of the item, the capture quantity field displays blanks. Press F2 or
to search for bin locations.
For a serial or lot item when the inventory order is not location, you can only enter the item’s primary location. If the item in not a serial or lot item or the item is a serial or lot item and the order is location, then the location you enter is checked against the primary and all alternate locations set up.
If the location is valid, the system prompts you to add the item to the file.
Inventory Order of Location Only – Since serial items can only have a quantity of zero or one, when you enter a serial number and a count of 1, the Enter Counts program looks for any other location records for that serial number. If it finds one that already has a count of 1, it displays a message indicating the location that already has the count and the quantity will be changed back to zero. If there is an adjustment that needs to be made, you have to zero the count on the first location record before he is able to enter it onto the new location.
5. S/L
For serial and lot items enter the serial or lot number. Press F2 or
to search.
6. Count
Enter the physical count for this item. Press Enter (CR) to replace the displayed quantity with the number of items counted. Press F1 or
to add the number to the displayed quantity. Press F2 or
to change the unit of measure. Press F3 or
to display the next item captured (on the count sheet).
You can select:
to save your inventory count when you have finished entering records.
to cancel item count entry.
to add additional item counts after stopping line entry.
Press Done when you are ready to exit the program.